Administrative Assistant to Campus President

REPORTS TO : Campus President

FLSA STATUS : Hourly Non-Exempt

OVERVIEW : The Administrative Assistant works closely with the Campus President to perform a variety of administrative and clerical duties necessary to run the Campus efficiently.

BUSINESS CONTRIBUTION : The Administrative Assistant performs complex secretarial and administrative duties in support of the Campus President, and assists in the coordination of general office functions. The Administrative Assistant accomplishes this through :

• Responsible for coordinating and facilitating meetings
• Oversees the administration of the Campus President's office
• Monitors progress of internal and Campus-wide projects
• Screens calls and visitors to the Campus President's office
• Performs confidential secretarial duties relating to student or personnel documentation

ESSENTIAL FUNCTIONS :

Responsible for coordinating and facilitating meetings

Oversees the administration of the Campus President's office

Monitors progress of internal and Campus-wide projects

Screens calls and visitors to the Campus President's office

Performs confidential administrative duties

PHYSICAL DEMANDS :

The employee may occasionally lift and / or move up to 25 pounds. The employee may be required to stand or sit for long periods of time. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.

WORK ENVIRONMENT :

Professional office setting; controlled indoor climate; noise level in the work environment is usually moderate.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

LOCATION :

This position is an onsite position located at your campus unless otherwise determined by the Chancellor and / or designee. Any changes must be reviewed by the Campus President and all final approvals must come from the Chancellor and / or designee.

Job Specification

Administrative Assistant to Campus President

Knowledge, Skills, and Experience :

The Administrative Assistant role is primarily focused on providing administrative duties to the President. Thus, the Administrative Assistant provides a heavy degree of interaction with staff, faculty and students. The role requires someone that is able to adapt to changes in the work environment and is able to manage competing demands.

Below is an inclusive but not exhaustive list of various knowledge, skills, and other characteristics that are necessary for effective performance in this position.

Knowledge :

Skills :

Abilities :

Education, Experience, and Training :

High School Diploma or equivalent; or more than two years related experience and / or training; or equivalent combination of education and experience.

Location :

This position is an onsite position located at your campus unless otherwise determined by the Chancellor and / or designee. Any changes must be reviewed by the Campus President and all final approvals must come from the Chancellor and / or designee.

Note : Nothing in this job specification restricts management's right to assign or reassign duties and responsibilities to this job at any time. Critical features of this job are described under various headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. The above statements are strictly intended to describe the general nature and level of the work being performed. They are not intended to be construed as a complete list of all responsibilities, duties, and skills required of employees in this position.

BENEFITS