Executive Assistant and Campaign Coordinator

Job Description

POSITION : Executive Assistant and Campaign Coordinator

SCHOOL YEAR : 2025-2026

About Oakland School for the Arts

Oakland School for the Arts (OSA) is a vibrant creative community rooted in Oakland’s rich cultural landscape. Serving 800 students in grades 6–12, OSA blends rigorous academics with artistic excellence, celebrating the unique voices and talents of each student. Diverse experiences make our teams stronger and help us better serve our equally diverse student population. We encourage all candidates interested in this opportunity, including Black, Indigenous, and People of Color (BIPOC), as well as candidates from historically underrepresented communities, to apply. All voices and perspectives matter here.

Our Mission & Vision

At OSA, we believe that education and the arts are powerful tools for transformation. Our mission is to prepare graduates for college and career through innovative arts education, inspiring them to shape the world with their unique voices. Our vision is generations of creative thinkers, authentic leaders, and problem-solvers who bring the essential value of the arts to every community.

The Role

We’re looking for a part-time (0.60 FTE / 24 hours per week) Executive Assistant and Campaign Coordinator to support OSA’s Executive Director and Advancement team during our capital campaign. This role combines administrative excellence with relationship management, helping drive the success of initiatives that directly impact students and families. If you thrive on building connections, managing projects, and keeping multiple priorities on track, you’ll be a great fit for this role.

What You’ll Do

• Provide comprehensive support to the Executive Director, ensuring strong communication and responsiveness.
• Manage the Executive Director’s calendar, including prioritizing inquiries, troubleshooting conflicts, and ensuring smooth daily engagements.
• Support internal and external campaign communications on behalf of the Executive Director.
• Draft and send acknowledgment letters for verbal pledges, written pledges, and pledge payments.
• Manage and track pledge payment schedules, send pledge reminders, and report weekly on cash income.
• Maintain and update campaign donor lists for recognition signage in the renovated building.
• Coordinate and provide administrative support for all campaign-related events, meetings, and retreats.
• Prepare and edit correspondence, presentations, reports, and proposals.
• Oversee campaign materials, including pledge forms, informational folders, and OSA merchandise.
• Develop and manage RSVP systems and invitation lists for campaign-related gatherings.
• Assist with special projects and other administrative tasks as assigned.
• Perform other duties as assigned by the Executive Director.

What We’re Looking For

We’re looking for someone who is excited about this work, values community, and wants to grow with us. If you don’t meet every single qualification but feel passionate about this role, we still want to hear from you.

Compensation & Benefits

The hourly rate is $34 to $40.63, depending on experience. Benefits for eligible employees include medical, dental, and vision coverage, commuter benefits, employee assistance program, and retirement plans with robust matching. This is a 12-month (July 2025 through June 2026), part-time, non-exempt role.

Commitment to Equity

OSA is committed to creating a workplace where all people feel valued, respected, and empowered. We embrace diversity in all its forms and encourage candidates from underrepresented communities to apply. We do not discriminate in any program, activity, or employment decision on the basis of age, sex, gender identity or expression, sexual orientation, race, ethnicity, national origin, ancestry, citizenship, religion, disability, medical information, genetic information, marital status, veteran status, or political affiliation.

How to Apply

Submit your resume via EdJoin or LinkedIn, along with a brief cover letter sharing what excites you about this opportunity and what you’d bring to the OSA community.

Questions? Email hr@oakarts.org.