Grant Writer/Coordinator Job at Puyallup Tribe in Tacoma

Posted Monday, December 22, 2025 at 11:00 AM | Expires Thursday, January 29, 2026 at 10:59 AM

The Puyallup Tribe of Indians is committed to protecting and exercising the inherent inalienable sovereign rights of the Tribe and Individuals in the interest of the Medicine Creek Treat Territories, as stewards to ensure preservation of our cultural and environmental integrity for common good and prosperity for all.

open: December 22, 2025 Close: January 28, 2026

Job Title: Grant Writer/Coordinator hours: 40 hours/wk -full time

Department: Grants & Development

Reports To: Director of Grants & Development

Salary: based on Salary matrix+Benefits Requisition: 826

* Salaries are market competitive. For accurate salary information, call (253)573-7863 or email jobs@puyalluptribe-nsn.gov. The Puyallup Tribe of Indians provides a generous benefits package that includes employer paid medical, dental, vision, life insurance, a retirement/401(k) plan with profit sharing, paid holidays, and paid time off including birthday leave.

Position Summary:

Under the supervision of the Director of Grants and Development, this position will be responsible for responding to grant inquiries, anticipating future opportunities and meeting with departments to determine need for new/continuation funding, tracking grant revenue and assisting with integration of Amplifund software. This position is responsible for the research, planning, writing, editing and proofreading of federal, state, county, private and foundation grant applications, within strict deadlines and with frequent collaboration with Tribal directors, program managers and support staff. Strong attention to details, exceptional communication, teamwork and collaboration skills are essential for this position.

Essential Duties and Responsibilities

1. Within strict deadlines, researches, plans, writes, edits, and proofreads federal, state, county, private and foundation grant applications – including narratives, abstracts, timelines, Tribal Resolutions, memoranda of understanding, letters of support, and budgets – to fund tribal departments, programs, and projects.
2. Review and respond to inquiries made by Departments with creativity in shaping/spotting opportunities and train others how to review funding opportunities, including Departments and the Grant Support Trainee.
3. Assist the Director with meeting with departments to review ongoing and new department needs and strategize funding, including replacing funding sources that are ending.

• Assists in the development, collection and maintenance of current data and statistics within the Tribe for the development of effective, data-driven grant applications and reports.
• Assist with the integration of Amplifund software.
• Work collaboratively with administration, program directors, accounting, human resources and the grants team to prepare, route and process grant contracts—including grant-funded position descriptions and grant budgets—and other grant documents for Tribal Council, legal and administrative review and approval.
• Work collaboratively with administration, program directors, accounting, human resources, law office, other stakeholders and the grants team to clear all grant special conditions.
• Work collaboratively with administration, program directors, accounting and the grants team to coordinate and convene grant start-up meetings; similarly, coordinate and convene regular project update meetings.
• Maintain and archive all relevant grant project files and provide updated files for grant binders to stakeholders, including administration, program directors, accounting and the grants team.
• Professionally and tactfully communicates with grant managers and training and technical assistance providers, as necessary.
• Attends regular grant required trainings throughout the year.
• Perform other duties as assigned.

Supervisory Responsibilities

This position has no supervisory responsibilities, but will have supervisory authority when the Director is out.

Qualifications and Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

Relevant Bachelor’s degree (B.A. or B.S.) from four-year college or university; and one to two years related experience and/or training; or equivalent combination of education and experience. Demonstrated experience and knowledge of grant writing or grant management required. Intermediate to advanced skills in word-processing and spreadsheets (i.e. Microsoft Word, Excel, Access, etc.) are required.

Note: Part-time work is prorated in crediting experience (e.g., if you work 20 hours per week for a 12-month period you will be credited with 6 months of experience).

Language Skills

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. Customer service and confidentiality are a significant aspect of the job. Contacts are both within and external to the Tribe and may be of a non-routine nature and involve complex, technical issues that relate to overall Tribal operations and services.

Mathematical Skills

Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

Reasoning Ability

Ability to apply principles of logical or scientific thinking to a wide range of intellectual and practical problems. Ability to deal with nonverbal symbolism (formulas, scientific equations, graphs, musical notes, etc.,) in its most difficult phases. Ability to deal with a variety of abstract and concrete variables. Work requires strategic thinking skills and the ability to set priorities for the Department. Must be able to critically think through a situation or process and thoroughly understand the potential impact that precedent setting decisions would have in order to determine best practices and processes.

Licenses or Certificates

Must have and maintain a valid and unrestricted Washington State driver’s license. Driver’s license must not contain any restrictions that would prevent the employee from driving a GSA vehicle.

Other Requirements

• Must be able to work respectfully and collaboratively with a wide group of stakeholders, including Tribal administration, justice, social service and heritage program directors, accounting, human resources and the grants team.
• Familiarity and working knowledge of the Puyallup Tribe, tribal governments and issues facing Native Americans;
• Demonstrated excellence in verbal and written communication;
• Knowledge of project development, budgeting and fiscal management principles relevant to grant development;
• Works well under pressure, within deadlines, with limited direction and independently;
• Exceptional ability to work cooperatively and respectfully on a team;
• Ability to conduct research electronically, using Internet, academic databases and other search tools;
• Knowledge of grant application processes, including the preparation of required applications, and the ability and commitment to deliver a finished grant proposal with minimal editing and revision; and,
• Knowledge of key funding sources, including federal, state and private foundations.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Requires the ability to operate a typewriter, personal computer, multi-line telephone, calculator, facsimile and photocopier.
• Requires the ability to read, write, communicate, and interpret information accurately in English.
• Requires the ability to concentrate and consistently produce accurate work.
• While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.
• The employee occasionally is required to stand and walk.
• The employee occasionally is required to stand and stoop, kneel, crouch, or crawl.
• The employee must occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required by this job include close vision, color vision and ability to adjust focus.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The noise level is moderate.
• The physical exertion is low to moderate.
• Work is primarily performed in an office setting, with some travel to project sites.
• There are frequent employee contacts and interruptions during the day.
• Position may be stressful at times due to the sensitive or confidential issues being addressed.

The Puyallup Tribe of Indians reserves the right to revise or change job duties and responsibilities as the need arises. This position description does not constitute a written or implied contract of employment.

Indian Preference Employer as Required by Law

Online Application Tips:

1. If you are using a PC, use Chrome. If you are using a MAC, use Safari.

2. Upload additional documents (resume, cover letter, letters of recommendation, proof of Indian blood, etc.) to the resume tab as one (1) PDF file or email documents to jobs@puyalluptribe-nsn.gov and we can add them to your online application. Please send in copies of any degrees or certificates that you have been awarded.

3. Indian Hiring Preference – send in the appropriate documentation for the category you select. If you have any questions about the hiring preference policy or what document to send in, email us at jobs@puyalluptribe-nsn.gov or call (253) 573-7863.

4. Provide 3+ references (we cannot obtain references from direct family members – mother, father, grandparents, sisters, brothers, or children and this includes in laws). One reference must be your most recent supervisor. We prefer the rest of your references to include co-workers, subordinates, or other supervisors, but we can accept a personal reference from someone who is familiar with your work ethic, habits, and attendance. You can send in letters of recommendation to jobs@puyalluptribe-nsn.gov

5. To add more employment, education, references, etc., click on the small + sign at the top right corner of the page.

6. When entering salaries, only use numbers. Do not use any other characters (such as , . or $)

7. After you submit your application, you will receive an email confirmation. If you do not receive an email, please call the office to confirm submission.

NOTE: Please do not wear perfumes, colognes, or strong scents to your interview. Some employees are allergic.

If you have any questions about the positions or the online application, please call (253) 573-7863

Native American preference applies and job placements are given on a competitive basis, using job related factors. Because of the large number of applications received and limited job positions, your application will not guarantee employment.