Departmental Administrative Assistant

As an administrative assistant in the dramatic writing department, you will assist students with their needs and respond promptly to all inquiries. You will support the departmental leadership and the office of academic services in initiatives and ongoing collaborative projects. Responsibilities include classroom, extended learning opportunities (ELOs), and SCADextra workshop scheduling, as well as assistance with SCAD Day building preparations. Regarding building prep, you will serve as the main point of contact for the physical resources team. Among other duties, you will read and direct incoming mail for departmental leadership to answer and compose routine correspondence. You will also oversee the filing and record-keeping system, as well as maintain the calendars and schedules of department leaders.

In this role, you will prepare agendas, reserve and set up buildings, and record and transcribe meeting minutes. You will gather and complete paperwork for all visiting alumni and professional mentors and support the creation of their travel itinerary and schedule while in Savannah. Among other duties, you will greet scheduled visitors to direct them to the appropriate area or person. You will also order and maintain supplies, coordinate equipment maintenance, and work with housekeeping staff to ensure the buildings are ready for students.

In this position, you will oversee quarterly report submissions from faculty, the creation of draft reports for departmental leader approval, and the coordination of end-of-quarter photo documentation of outstanding student work with the communications team. Among other duties, you will support university-wide initiatives by maintaining display spaces to showcase excellent student work. This includes printing, displaying, and working with physical resources to discuss their needs before signature events, tours, and spring commencement.

The ideal candidate demonstrates strong communication, organizational, and priority management skills. They can take direction from three different supervisors and are committed to discipline, honesty, and integrity.

Minimum qualifications :

• At least one year of related professional experience
• Computer skills (e.g., Microsoft Office Suite and Banner)
• Experience with Banner or a similar database

Preferred qualifications :

Certificates, licenses, and registrations :

Travel required :

Work hours : The university work week is Sunday through Saturday. Most offices are open Monday through Friday 8 : 30 a.m. to 5 : 30 p.m. To accommodate business needs, employees may be assigned to other workdays and / or hours, including weekends and evenings.

ADA tag : To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements and minimum qualifications listed are representative of the knowledge, skill, and / or ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions and / or meet the minimum qualifications.