Development & Finance Assistant

Summary :

Reporting 50% of the time to the Development Operations and Grant Manager and 50% of the time to the CFO, the Development and Finance Assistant is responsible is responsible for gifts processing, acknowledgments, membership fulfillment, donor record care, and event support; as well as the daily cash receipts, accounts payable, and finance office administration.

This position supports the development department's internal systems, structures, and processes that enable the department to meet and succeed in budget and operational goals and maintain the highest standards of donor satisfaction and overall growth. This position also supports the finance department's cash receipts, accounts payable, monthly end closes / accruals and audits, and clerical duties.

Finance office hours : Monday - Friday, 9am - 12 : 45pm

Development office hours : Monday - Friday, 1 : 15 - 5pm; some evenings and weekends required.

Essential Duties and Responsibilities :

Development

• Work closely with the Development Operations and Grants Manager and the Development Associate on the processing and documentation of all gifts, including membership payments
• Ensure the proper implementation of SJMA's gift entry procedures and preparing the necessary gift documentation for all gifts and membership contributions in Altru made through credit cards, checks, cash, stock transfers, wire transfers, other online portals, and in-kind transactions
• Process and track matching gift applications
• Work closely with the Development Operations and Grants Manager to create and send all acknowledgement letters and update letter templates as needed
• Support and collaborate with team members to prepare and distribute membership and development communications, including year-end appeals, membership renewals, and the membership memo. Membership cards are mailed upon request.
• Maintain accurate constituent records in Altru (i.e. enter, update, and correct formatting of constituent information, changes of address, salutations, etc.)
• Maintain and manage physical donor files
• Generate revenue reports, including the $5k and above report for the Board and total revenue reports that are shared internally on a daily and weekly basis
• Reconcile daily check reports with revenue documentation
• Fulfill donated membership requests from non-profit organizations
• Create name badges for member and patron events
• Staff membership table at community events throughout the year
• Provide support day-of support for all development events, including the annual Gala, membership receptions, and C100 Dinner.
• Participate in member outreach activities, including calling and emailing members to encourage renewing and provide relationship stewardship

Finance

Minimum Qualifications :

About Us :

The San José Museum of Art (SJMA) is a contemporary art museum dedicated to inclusivity, new thinking, and visionary ideas. Founded in 1969 by artists and community leaders, its dynamic exhibitions, collection, and programs resonate with defining characteristics of San José and Silicon Valley-from its rich diversity to its hallmark innovative ethos. The Museum offers lifelong learning for school children and their educators, multigenerational families, creative adults, university students and faculty, and community groups. SJMA is committed to being a borderless museum, essential to creative life throughout the diverse communities of San José and beyond :

SJMA has been awarded re-accreditation by the American Association of Museums (AAM), a recognition given to just 1,106 of the nation's 33,000 museums and SJMA is one of only 78 museums accredited in California. With its mix of self-assessment, peer review, and public recognition, AAM Accreditation ensures the integrity and accessibility of museum collections, reinforces the education and public service roles of museums, and requires good governance practices and ethical behavior. SJMA has been awarded Charity Navigator Four Stars and Guidestar Platinum Transparency, noting the highest non-profit distinctions exceeding or meeting best practices and industry standards.

Located near the Plaza de César Chavez in downtown San José, the Museum serves 100,000 people a year, including 30,000 school children, and is the largest provider of arts education in Santa Clara County.

SJMA conducts pre-employment, post-offer background checks in accordance with state and federal law.

SJMA offers a competitive benefits plan including medical, dental, vision and paid sick and vacation time. The Museum also offers a generous retirement program.

As SJMA operates in a City of San Jose-owned building, applicants must comply with the City's COVID-19 vaccine mandate.

SJMA is actively seeking individuals from diverse backgrounds. We deeply appreciate cultural, racial, and ethnic diversity, as well as different gender expressions and abilities. We encourage BIPOC, LGBTQ+, bilingual or multilingual candidates, and individuals with disabilities to apply. As an equal opportunity employer, we at SJMA highly esteem the diversity of individuals and the multitude of ideas, perspectives, insights, and values they contribute to our workplace.

Due to the high volume of interest, regrettably, we cannot respond to individual applicants. If you are selected as a potential candidate, SJMA will contact you to schedule an interview. No phone calls, please.