Event and Customer Hospitality Coordinator

Job Description

Job Description

Are you an energetic multitasker who thrives on creating memorable experiences? Do you love organizing events, connecting with people, and keeping operations running smoothly? If so, we want you on our team!

As our Event & Customer Hospitality Coordinator , you’ll be the face of our company—greeting guests, coordinating impactful events, and supporting our sales and HR teams. This role blends hospitality, event management, and administrative excellence to deliver exceptional service across every touchpoint.

What You’ll Do

Customer & Guest Hospitality

Be the warm, professional first impression for customers, vendors, and visitors.

Manage reception, conference rooms, and daily office flow.

Plan and execute hospitality events, client meetings, and Quarterly Business Reviews (QBRs).

Coordinate event logistics—catering, A / V, travel, vendors, and scheduling.

Maintain budgets, track expenses, and deliver post-event reports.

Partner with internal teams to create events that reflect our brand and business goals.

Tradeshow Coordination

Support national and regional tradeshow logistics—from booth setup to teardown.

Manage registration, shipping, materials, and vendor communications.

Ensure a polished, consistent brand presence at every event.

Coordinate travel, lodging, and scheduling for staff attendees.

Track leads, assist with follow-up, and maintain tradeshow assets.

Sales Team Support

Provide administrative support for the sales team, including scheduling, CRM updates, and reporting.

Assist with client proposals, presentations, and internal meetings.

Process invoices and expense reports, ensuring accurate recordkeeping.

HR & Employee Engagement

Support onboarding, employee recognition, and engagement programs.

Assist walk-in candidates and help maintain organized HR documentation.

Contribute to a positive, inclusive, and professional company culture.

What You Bring

Education : Associate’s or Bachelor’s degree in Business, Marketing, Hospitality, or related field.

Experience : 2–4 years in administrative support, events, or hospitality.

Skills :

Strong organization and time management

Excellent written and verbal communication

Proficiency in Microsoft Office and CRM tools (Salesforce, HubSpot, etc.)

Budgeting and vendor management experience

Customer-first mindset and professional demeanor

Bonus : Bilingual (English / Spanish)

PS Seasoning participates in E-Verify and will verify employment eligibility for all new hires.