Administrative Assistant

COAR Design Group

Architecture that enhances quality of life.

COAR is an abbreviation of the term : CO mmunity AR chitects. Community is at the heart of everything we do and every project we complete. Communities can be small or large but they’re never singular. They tend to be layered, complex, and diverse. More importantly, they reflect the groups of individuals that are integrated into each and every project : The end users, stakeholders, patrons, partners, designers, builders, and residents. At COAR Design Group, we create spaces that bring people together and serve the community.

To support our team working out of the San Diego, CA office we are actively seeking an Administrative Assistant.

COAR values each and every one of our team members and their unique skills and experiences that help to create our well rounded and collaborative culture. We are creators, facilitators, and problem-solvers. We focus on delivering solutions that positively impact communities and approach each challenge with enthusiasm, an open mind, and willingness to go above and beyond.

As an Administrative Assistant, you will play a pivotal role in ensuring the smooth functioning of our San Diego office. Your responsibilities will contribute to a well-organized work environment and support office events and activities.

Key Responsibilities :

• Phone Management : Professionally handle and direct phone calls, serving as the first point of contact.
• Front Desk Staffing : Greet visitors as they enter the office.
• Correspondence Handling : Efficiently manage incoming and outgoing correspondence, encompassing emails, mail, and packages.
• Record Management : Maintain a structured filing system, organizing records, and important documentation.
• Vendor and Maintenance Coordination : Coordinate with vendors for repairs and office maintenance, including general housekeeping
• Maintain well-stocked office supplies and snacks to promote productivity and prevent disruptions in daily operations.
• Event Support : Contribute to the planning and organization of events and activities, fostering a positive and collaborative atmosphere.
• Clerical support and assistance on various miscellaneous items.
• Data entry and writing, editing, and proof-reading documents.
• Organize lunch and learns and training sessions for the office.
• On-boarding Assistance : Participate in the on-boarding process ensuring seamless integration of new team members.

Qualifications :

Compensation

If you are an organized and detail-oriented individual who seeks a collaborative and flexible position, we encourage you to apply. Your contribution will be instrumental in maintaining our commitment to enhancing communities through architecture.

COAR Design Group is an equal opportunity employer and welcomes applicants from all backgrounds to apply.