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Accounts Payable Expense Supervisor
Accounts Payable Expense SupervisorMeriton • Irving, TX, US
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Accounts Payable Expense Supervisor

Accounts Payable Expense Supervisor

Meriton • Irving, TX, US
16 hours ago
Job type
  • Full-time
Job description

Meriton is a national team of experts driving HVAC innovation through a network of high-performing companies. From strategy and support to systems and solutions, we work behind the scenes to strengthen operations and build value—for our partners and our people.

If you're looking to make an impact, we're glad you're here. At Meriton, you'll join a team that believes in big ideas, doing great work, and building careers that matter—every step of the way.

Reports To : Accounts Payable Technology & Transformation Manager

Department : Shared Services Center (SSC) – Accounts Payable

Location : Irving, TX

FLSA Status : Exempt

Role Summary

Team : Employee Expense Programs Team

Scope : U.S. operations; owns Travel & Expense (T&E) policy execution, corporate card program administration, employee reimbursement processing, and expense data governance

Team Size : 5

The Expense Program Supervisor manages Meriton's Travel & Expense and Corporate Card programs within the Shared Services Center.

This position ensures every employee-initiated spend is accurate, compliant, reimbursed on time, and properly recorded in the financial systems.

This role serves as the Finance process owner for all expense management tools and card issuer integrations, working closely with IT, Payroll, and Controllership to maintain policy alignment and system integrity.

As Meriton expands rapidly, this role is instrumental in creating scalable T&E infrastructure that preserves control and audit readiness while delivering a frictionless user experience.

Shared Services & Scale Priorities

  • Policy & Compliance : Maintain global T&E and card governance frameworks, ensuring adherence to expense limits, documentation standards, and approval hierarchies.
  • Operational Excellence : Drive efficient reimbursement and card cycle processing with zero SLA breaches.
  • Digital Enablement : Act as Finance liaison for expense tool enhancements, card system integrations, and automation pilots (OCR, AI receipt matching).
  • Control & Audit Readiness : Ensure every transaction has full audit traceability and tax classification accuracy.
  • Scalability : Build a process capable of handling 4–8× user growth through automation and self-service enablement.

Core Responsibilities

Program Governance & Policy Execution

  • Own T&E and Corporate Card program policy documentation, training, and enforcement.
  • Oversee expense submission, approval, and reimbursement processes in alignment with internal and tax regulations.
  • Manage delinquency, misuse, and exception escalations with cardholders and functional leaders.
  • Partner with Legal, Tax, and HR on updates to travel, gift, and entertainment policies.
  • Lead periodic audits of expense reports for accuracy, documentation, and reasonableness.

    • Operational Management

  • Supervise daily processing of expense reports and employee reimbursements.
  • Manage relationship with corporate card issuer (program setup, limits, rebates, reporting).
  • Ensure funding and reimbursement cycles align with payroll and Treasury schedules.
  • Maintain complete reconciliation between card feeds, GL postings, and employee claims.
  • Oversee expense queue management, SLA adherence, and issue resolution.

    • Systems & Automation

  • Serve as Finance owner for expense management platforms (e.g., Concur, D365 Expense, or equivalent).
  • Collaborate with IT and the AP Technology team on configuration changes, testing, and integration enhancements.
  • Support OCR, AI receipt validation, and workflow automation initiatives.
  • Maintain accurate mapping of expense categories to GL accounts, cost centers, and tax codes.

    • Reporting & Analytics

  • Deliver T&E dashboards and analytics through Power BI, including spend by category, compliance rates, and aging.
  • Track delinquency, audit exceptions, and reimbursement cycle time for management review.
  • Provide spend trend analysis to FP&A for forecasting and cost-management initiatives.
  • Report KPI performance to SSC leadership on a monthly basis.

    • Audit & Control Assurance

  • Maintain complete, retrievable evidence for all expense reports and card transactions.
  • Support internal and external audit requests, providing documentation and reconciliations.
  • Ensure timely remediation of audit findings and strengthen control procedures as needed.
  • With Treasury : Manage card program funding, cashflow planning, and rebates.
  • With HR & Payroll : Align on policy enforcement, cardholder status changes, and reimbursement timing.
  • With IT & AP Technology : Test and deploy system updates and automation initiatives.
  • With Controllership & FP&A : Ensure accounting accuracy, budget visibility, and cost analysis integrity.

    • Qualifications

  • Bachelor's degree in Accounting, Finance, or Business Administration.
  • 5–7 years of experience managing Travel & Expense or Corporate Card programs.
  • Strong knowledge of expense management platforms (e.g., Concur, D365 Expense) and card issuer systems.
  • Understanding of policy compliance, tax reporting, and internal controls.
  • Excellent data analysis and reporting skills (Excel, Power BI).
  • Strong communication, training, and stakeholder management capabilities.
  • Proven ability to manage volume and complexity in a high-growth environment.

    • Key Success Metrics

    Policy Compliance

    100% compliance with expense limits and documentation standards.

    Timeliness

    100% reimbursements processed within SLA.

    Card Program Health

    =2% delinquency rate; accurate reconciliation to GL.

    Automation & Scalability

    Percentage of auto-approved expense reports; self-service utilization rate.

    User Experience

    Employee satisfaction scores; reduction in support tickets.

    Physical Demands

  • Must be able to walk, bend, stand, and reach constantly during a workday.
  • Must be able to lift 15–20 lbs.
  • Standing for long periods of time (4–5 hours) occasionally.
  • Must be able to travel via plane or car to events.

    • Meriton is an Equal Opportunity Employer. Employment practices will not be influenced or affected by an applicant's or employee's race, color, religion, sex (including pregnancy), national origin, age, disability, genetic information, sexual orientation, gender identity or expression, veteran status, or any other legally protected status. Reasonable accommodations will be made for qualified individuals with disabilities unless doing so would result in an undue hardship.

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