Payroll Specialist

Job Title : Payroll SpecialistJob Description

The Payroll Specialist will focus on semi-monthly payroll, processing new hires, ensuring accuracy in time data entry and payroll reporting, processing garnishments, benefit administration, and providing other financial support services. This position collaborates closely with the HR team and reports directly to the CFO and Controller, working full-time at 40 hours per week.

Responsibilities

Process payroll for Maryville and Maryville Memory Care on a semi-monthly basis using EZ Labor and Paycom.

Ensure all timesheets are correct and approved within Paycom, and that supervisors approve their employees' time in EZ Labor.

Maintain and update descriptions for EZ Labor pay groups and ensure they function as designed.

Verify that EZ Labor and Paycom are properly updated for any changes.

Track the use of employee personal days and leaves of absence by the appropriate payroll code.

Prepare payroll reports for the Department of Labor and other agencies as requested.

Prepare invoices for benefit processing.

Research and address all payroll-related inquiries.

Train employees on the proper use of the computerized timekeeping system, Paycom.

Manage Open Enrollment for Maryville and MMC.

Essential Skills

1+ years of payroll experience, processing up to 250 employees semi-monthly.

Proficiency in Microsoft Excel, including Pivot Tables, VLOOKUP, and SUM functions.

Experience in payroll processing, benefits administration, payroll accounting, and reconciliation.

Knowledge of payroll tax and ERP software.

Familiarity with cloud-based payroll systems, specifically Paycom, and time card software.

Experience in healthcare or care facility payroll, including Medicare / Medicaid.

Additional Skills & Qualifications

Bachelor’s degree in Accounting, Business Administration, or a related field, or three or more years of accounting experience, preferably in a not-for-profit environment.

Experience with automated accounting and payroll systems.

Knowledge of Paycom, Relias, and Point-Click-Care is preferred.

Good oral and written communication skills.

Excellent interpersonal skills.

Work Environment

The position is based in an office within a medical facility. There is a dress code enforced due to it being a non-profit religious entity. The work environment includes compensation packages with medical, dental, vision, basic life, and disability insurance. Employees benefit from generous employer retirement contributions, free access to counselors, legal professionals, and financial advisors through the Employee Assistance Program. The organization is well-recognized within the community and operates as a non-profit.

Job Type & Location

This is a Contract to Hire position based out of Beaverton, Oregon.

Pay and Benefits

The pay range for this position is $22.00 - $28.00 / hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following :

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off / Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Beaverton,OR.

Application Deadline

This position is anticipated to close on Nov 11, 2025.

About Aston Carter :

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.