Analyst, Payroll

Payroll Analyst

When you join Kyocera Document Solutions America, Inc., you are joining an organization that is deeply rooted in the Philosophy of "doing what is right as a human being". Through this Philosophy, our employees are passionate about providing best in class customer service through efficiency, accountability, and a sense of urgency all while putting knowledge to work to drive change.

In addition, we're a Great Place to Work and we really mean it! Kyocera Document Solutions America, Inc. was officially certified as a Great Place to Work since 2022. An organization earns this distinction when its employees have expressed their trust in the people they work for, have pride in what they do and enjoy the people they work with.

As a payroll analyst, you will be part of a team where you'll manage multi state company payrolls and the processing functions. You'll ensure pay, and time and attendance are processed timely, accurately, and in compliance with government regulations. As a finance team member, you'll also collaborate with other teams to help build efficient systems. In this role, you will report to the payroll manager and will primarily be responsible for processing bi-weekly payroll for 2,300+ employees. Ideally, you will have at least 5+ years of experience working in a payroll department & 5+ years' experience with ADP Workforce Now and must be comfortable working in a fast-paced environment.

The chance to do something meaningful, to challenge yourself, to be a part of change in an industry, to influence change doesn't come around every day.

Responsibilities

Process payroll batches in ADP, including commissions, bonuses, and taxable fringes; prepare manual updates and checks for W-2 purposes; review and distribute live checks; and generate payroll reports for finance and other stakeholders.

Maintain accurate tax jurisdictions and ensure proper multi-state and local tax setup based on employee work and residence locations.

Review timecards and non-worked time reports for accuracy and compliance with state and corporate policies.

Maintain spreadsheets for employee changes, new hires, and terminations.

Calculate year-end company car personal usage and maintain group term life (GTL) reports with year-end true-up.

Generate and download payroll and tax reports across company codes; support internal and external audit data requests.

Conduct routine audits, resolve payroll discrepancies, and process necessary adjustments to employee records.

Ensure accurate taxation and garnishment is applied to each employee record.

Respond to employee questions in a timely manner.

Assist with payroll updates, ad hoc tasks, and key projects as directed by the payroll manager.

Review audit and approve expenses via Concur system.

Qualifications

Bachelor's degree and a minimum of 5 years of payroll experience required, including timecard uploads, auditing payroll changes / timecard entries, payroll processing, and expense reimbursements.

Minimum 4+ years ADP Workforce Now experience required; 37 years preferred.

Strong numerical and analytical abilities.

High attention to detail and accuracy.

Ability to identify and resolve discrepancies in payroll data.

Understanding labor laws, tax regulations, and benefits administration.

Excellent communication and interpersonal skills.

Ability to work collaboratively with HR, finance, and employees.

Strong problem-solving and critical thinking abilities.

Advanced Excel skills for data analysis and reporting.

Familiarity with HRIS systems, report writing, and accounting tools.

Highly organized, analytical, and able to prioritize tasks.

Preferred :

CPP (Certified Payroll Professional) a plus

3-7 years ADP payroll experience including Workforce Now

Processing multiple payrolls for over 2,300 employees

Familiarity with expense reimbursement systems

The typical pay range for this role is $71,000 -$88,000. This pay range represents the base hourly rate or base annual full-time salary for all positions in the job grade within which this position falls. The actual base salary offer will depend on a variety of factors including experience, education, geography, and other relevant factors. This position may include a discretionary bonus based on performance.

Note

This is a general description of the duties and responsibilities most frequently required of this position. The company may from time-to-time request that the incumbent perform other related tasks and assume reasonable responsibilities that have not been specifically included in this description.

Kyocera Document Solutions America, Inc. is an Equal Opportunity Employer, a VEVRRA Federal Contractor, and complies with all applicable federal, state, and local laws regarding nondiscrimination. Kyocera provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, or protected veteran status. Qualified minorities, women, protected veterans and / or individuals with disabilities are encouraged to apply.