Talent.com
HR & Payroll Administrator

HR & Payroll Administrator

Fortis Fire and SafetySchaumburg, IL, United States
1 day ago
Job type
  • Full-time
Job description

Company Overview

At Fortis Fire & Safety, we provide industry-leading fire protection & security services across the United States. Our ever-growing footprint can be seen in California, Florida, North Carolina , and Chicago, and we are acquiring new brands all the time.

Joining Fortis means becoming part of a nationwide, next-generation fire protection company. We're dedicated to a People-First philosophy, where we invest in our team through training and development , as well as a competitive benefits package. In return, we expect the very best from each of our employees every day.

If you are ready to be exceptional in your chosen career, apply to work with us today!

Here at Fortis and throughout our family of brands, we offer a comprehensive benefits package that includes :

  • Paid vacation and sick time
  • Company Paid Holidays
  • Additional paid time off for life events (e.g., jury duty, bereavement)
  • Competitive compensation
  • 401(k) retirement plan with competitive company match
  • Medical, Dental, and Vision insurance
  • Company-paid life and short-term disability insurance
  • Supplemental Long-term Disability and Life Insurance Packages
  • Legal Insurance
  • Pet Insurance
  • Career Advancement Opportunities
  • This is a general overview of benefits. Specific eligibility and coverage details will be provided during the hiring process

Job Summary

The Payroll & HR Administrator will report to the Regional HR Business Partner and will be responsible for the accurate preparation, documentation, distribution, and reconciliation of Payroll, including but not limited to Prevailing Wage Payroll processing. This role requires maintaining compliance with various local, state, and federal regulations while providing payroll reports to management and addressing inquiries related to paychecks

Essential Duties and Responsibilities

  • Process accurate, timely weekly payroll, including hours collection, wage calculations, and paycheck distribution.
  • Reconcile timecards from multiple offices, ensuring hours are correctly coded to the appropriate job and compliant with wage laws including California
  • Maintain secure and up-to-date payroll records, including pay rates, vacation balances, and changes.
  • Act as the go-to for employee payroll questions, providing fast, clear, and helpful support.
  • Prepare and maintain accurate documentation both written and electronic (timesheets and all work-related documentation).
  • Ensure payroll is completed and submitted on time, create manual checks, research, and resolve out-of-balance situations.
  • Fulfill wage garnishment notices by completing forms, adjusting payroll records, documenting, and transmitting withholdings following federal, state, and local laws.
  • Works with managers and supervisors on approving timesheets and updates, reviews and maintains related information for all employees.
  • Ensure all prevailing wage rates are current based on the DIR website.
  • Maintains HRIS data for employee demographics and pay information.
  • Reconcile payroll discrepancies, issues, and record adjustments to pay related to previous errors or retroactive increases.
  • Maintain employee personnel files ensuring compliance with record retention and confidentiality requirements
  • Collaborate with HR, Finance, and other departments to improve systems and support cross-functional projects
  • Other duties as assigned.
  • Required Skills & Qualifications

  • HS Diploma or GED Required
  • Minimum of 3 years of full-cycle payroll processing experience, including timekeeping, deductions, reconciliations, and compliance in a multi-state environment; California Payroll Experience Required
  • Proven experience with Prevailing Wage and Certified Payroll reporting requirements under California DIR.
  • Working knowledge of federal, state, and local wage and hour laws, including overtime, meal premiums, and payroll tax requirements
  • Experience using Payroll and HRIS platforms
  • Working knowledge of MS Office with proficiency in Microsoft Excel and general HRIS reporting for payroll and employee data management
  • Strong attention to detail, accuracy, and documentation in handling sensitive payroll and employee information
  • Excellent organizational and communication skills with the ability to partner with managers and employees to resolve payroll or HR-Related Inquiries
  • Ability to multitask, prioritize, and function with high professionalism and integrity in an energetic, evolving team environment.
  • Ability to read, analyze, and interpret general business documents, technical procedures, or governmental regulations.
  • Ability to write reports and business correspondence.
  • Ability to effectively present information and respond to questions from groups of managers, employees, and customers.
  • Preferred Qualifications

  • Bachelor's degree in accounting, Finance, Business Administration, HR or related field
  • Prior experience with UKG (Pro, Ready, or Dimensions) Payroll and Timekeeping Systems for processing, auditing, and reporting payroll data
  • Knowledge of public works requirements and DIR electronic submission processes
  • Industry Experience in Fire Protection, Construction, or Related field
  • Compensation

    $55,000 - $75,000 (based on experience & qualifications).

    To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and / or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

    Fortis Fire & Safety Inc. is an EEO Employer. We select people on the basis of skill, training, ability, attitude, and character without discrimination with regard to age, sex, color, race, creed, national origin, religious persuasion, marital status, political belief, or a disability that does not prohibit performance of essential job functions.

    Equal Opportunity Employer / Protected Veterans / Individuals with Disabilities

    This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

    Create a job alert for this search

    Payroll Administrator • Schaumburg, IL, United States

    Related jobs
    • Promoted
    Human Resources Administrator

    Human Resources Administrator

    Fresenius Kabi USA, LLCMelrose Park, IL, United States
    Full-time
    Responsible for providing administrative support to the HR function, performing various duties within human resources including : HRIS input into Workday, new employee onboarding, administration of...Show moreLast updated: 30+ days ago
    • Promoted
    Payroll Specialist

    Payroll Specialist

    Community Unit School District 300Algonquin, IL, United States
    Full-time
    Monday - Friday 8 : 00 am - 4 : 30 pm.Bachelor's degree or 3-5 years of experience in an office environment required.Employment Application Procedure : . Applications will be reviewed and selected by the ...Show moreLast updated: 9 days ago
    • Promoted
    HR, Payroll & Contracts Coordinator

    HR, Payroll & Contracts Coordinator

    Clearance JobsLombard, IL, US
    Full-time
    HR, Payroll & Contracts Coordinator.Pernix Group is a dynamic and growing company committed to excellence in [industry / sector]. We are currently expanding our team and looking for a detail-oriented,...Show moreLast updated: 28 days ago
    • Promoted
    • New!
    Payroll Coordinator

    Payroll Coordinator

    CFSRoselle, IL, US
    Full-time
    Our client is a leading service organization in the manufacturing industry; they are looking to add a Payroll Coordinator. With a large and growing accounting and finance team, there is significant ...Show moreLast updated: 8 hours ago
    • Promoted
    Payroll Administrator

    Payroll Administrator

    The Chicago Park DistrictChicago, IL, United States
    Full-time
    Under direction, monitors the day-to-day central processing of payrolls and related personnel documents to ensure accurate, timely pay distribution. Works with staff preparing and processing regiona...Show moreLast updated: 1 day ago
    • Promoted
    Payroll Administrator

    Payroll Administrator

    CzarnowskiChicago, IL, United States
    Full-time
    Czarnowski is one of the four studios of the Czarnowski Collective.It combines operations, strategy, design, and fabrication to create exhibits and events that engage communities, generate brand en...Show moreLast updated: 8 days ago
    • Promoted
    Payroll Administrator

    Payroll Administrator

    The LaSalle GroupAddison, IL, United States
    Permanent
    We are a trusted leader in the security industry located in Addison IL, providing comprehensive solutions to ensure the safety and security of businesses and individuals. Our innovative approach com...Show moreLast updated: 1 day ago
    • Promoted
    Payroll and Benefits Administrator

    Payroll and Benefits Administrator

    Healthcare Linen Services GroupSt Charles, IL, United States
    Full-time
    PURPOSE : To administer payroll for a large corporation with multiple federal identification numbers with multi-jurisdictional states and localities and benefits for multiple fully insured and union...Show moreLast updated: 9 days ago
    • Promoted
    PAYROLL ADMINISTRATOR

    PAYROLL ADMINISTRATOR

    Arnie Bauer Chevrolet GMCMatteson, IL, United States
    Full-time
    We are looking for a payroll administrator with human resource experience to process all payroll and human resource activities as listed below, in an efficient and timely manner.Collect timecards a...Show moreLast updated: 9 days ago
    • Promoted
    HR & Payroll Coordinator

    HR & Payroll Coordinator

    Renovo SolutionsChicago, IL, United States
    Full-time
    Renovo Solutions is a nationwide healthcare technology management company.Our mission is to enable our employees to create customer-centric solutions that empower our healthcare and life science pa...Show moreLast updated: 9 days ago
    • Promoted
    Payroll and HR Coordinator

    Payroll and HR Coordinator

    Accurate PersonnelCarol Stream, IL, United States
    Permanent
    HIRING IMMEDIATELY : PAYROLL AND HR COORDINATOR IN CAROL STREAM, IL.Accurate Personnel is hiring immediately for a Payroll and HR Coordinator to join our team in Carol Stream, IL.A well-established ...Show moreLast updated: 9 days ago
    • Promoted
    Payroll Administrator

    Payroll Administrator

    S&CChicago, IL, United States
    Full-time
    As an S&C Electric team member, you'll work on projects that have real-world impact.You'll help transform the grid for resilient and reliable power worldwide. S&C has more than a 100-year history of...Show moreLast updated: 1 day ago
    • Promoted
    Payroll Administrator

    Payroll Administrator

    S&C ElectricChicago, IL, United States
    Full-time
    As an S&C Electric team member, you'll work on projects that have real-world impact.You'll help transform the grid for resilient and reliable power worldwide. S&C has more than a 100-year history of...Show moreLast updated: 1 day ago
    • Promoted
    Payroll and Benefits Administrator

    Payroll and Benefits Administrator

    Duke's Root Control, Inc.Elgin, IL, United States
    Full-time
    Duke's is now seeking a driven and service-oriented.Payroll and Benefits Administrator.This role is based in Elgin, IL, reports into Human Resources, and offers a collaborative, office-based work e...Show moreLast updated: 1 day ago
    • Promoted
    HR / Payroll

    HR / Payroll

    Saba HealthCareCicero, IL, United States
    Full-time
    Are you highly motivated and looking for a rewarding career in long-term care? Archer Heights Rehab and Briar Place Nursing Center are seeking an HR / Payroll to join our team of administrative and c...Show moreLast updated: 1 day ago
    • Promoted
    Payroll Tax Specialist

    Payroll Tax Specialist

    Alzheimer's AssociationChicago, IL, United States
    Full-time
    Payroll Tax Specialist will monitor, manage and reconcile payroll taxes at the employer and employee level.Duties include reconciliation to the general ledger as well as to UKG Tax Service reports,...Show moreLast updated: 1 day ago
    • Promoted
    • New!
    Payroll Specialist

    Payroll Specialist

    CFSDeerfield, IL, United States
    Full-time
    Payroll Specialist Hybrid (Deerfield, IL) at.Compensation : $55,000$60,000 + Bonus.Schedule : Hybrid (1 day from home every other week + remote option during snow days). This is a growing, family-owne...Show moreLast updated: 22 hours ago
    • Promoted
    HR & Payroll Specialist

    HR & Payroll Specialist

    95 Percent GroupLincolnshire, IL, United States
    Full-time
    The Human Resources & Payroll Specialist will perform day-to-day operational duties of the Human Resource department performing routine tasks required to administer and execute Human Resource progr...Show moreLast updated: 1 day ago