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HR & Payroll Administrator
HR & Payroll AdministratorFortis Fire and Safety • Schaumburg, IL, United States
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HR & Payroll Administrator

HR & Payroll Administrator

Fortis Fire and Safety • Schaumburg, IL, United States
17 days ago
Job type
  • Full-time
Job description

Company Overview

At Fortis Fire & Safety, we provide industry-leading fire protection & security services across the United States. Our ever-growing footprint can be seen in California, Florida, North Carolina , and Chicago, and we are acquiring new brands all the time.

Joining Fortis means becoming part of a nationwide, next-generation fire protection company. We're dedicated to a People-First philosophy, where we invest in our team through training and development , as well as a competitive benefits package. In return, we expect the very best from each of our employees every day.

If you are ready to be exceptional in your chosen career, apply to work with us today!

Here at Fortis and throughout our family of brands, we offer a comprehensive benefits package that includes :

  • Paid vacation and sick time
  • Company Paid Holidays
  • Additional paid time off for life events (e.g., jury duty, bereavement)
  • Competitive compensation
  • 401(k) retirement plan with competitive company match
  • Medical, Dental, and Vision insurance
  • Company-paid life and short-term disability insurance
  • Supplemental Long-term Disability and Life Insurance Packages
  • Legal Insurance
  • Pet Insurance
  • Career Advancement Opportunities
  • This is a general overview of benefits. Specific eligibility and coverage details will be provided during the hiring process

Job Summary

The Payroll & HR Administrator will report to the Regional HR Business Partner and will be responsible for the accurate preparation, documentation, distribution, and reconciliation of Payroll, including but not limited to Prevailing Wage Payroll processing. This role requires maintaining compliance with various local, state, and federal regulations while providing payroll reports to management and addressing inquiries related to paychecks

Essential Duties and Responsibilities

  • Process accurate, timely weekly payroll, including hours collection, wage calculations, and paycheck distribution.
  • Reconcile timecards from multiple offices, ensuring hours are correctly coded to the appropriate job and compliant with wage laws including California
  • Maintain secure and up-to-date payroll records, including pay rates, vacation balances, and changes.
  • Act as the go-to for employee payroll questions, providing fast, clear, and helpful support.
  • Prepare and maintain accurate documentation both written and electronic (timesheets and all work-related documentation).
  • Ensure payroll is completed and submitted on time, create manual checks, research, and resolve out-of-balance situations.
  • Fulfill wage garnishment notices by completing forms, adjusting payroll records, documenting, and transmitting withholdings following federal, state, and local laws.
  • Works with managers and supervisors on approving timesheets and updates, reviews and maintains related information for all employees.
  • Ensure all prevailing wage rates are current based on the DIR website.
  • Maintains HRIS data for employee demographics and pay information.
  • Reconcile payroll discrepancies, issues, and record adjustments to pay related to previous errors or retroactive increases.
  • Maintain employee personnel files ensuring compliance with record retention and confidentiality requirements
  • Collaborate with HR, Finance, and other departments to improve systems and support cross-functional projects
  • Other duties as assigned.
  • Required Skills & Qualifications

  • HS Diploma or GED Required
  • Minimum of 3 years of full-cycle payroll processing experience, including timekeeping, deductions, reconciliations, and compliance in a multi-state environment; California Payroll Experience Required
  • Proven experience with Prevailing Wage and Certified Payroll reporting requirements under California DIR.
  • Working knowledge of federal, state, and local wage and hour laws, including overtime, meal premiums, and payroll tax requirements
  • Experience using Payroll and HRIS platforms
  • Working knowledge of MS Office with proficiency in Microsoft Excel and general HRIS reporting for payroll and employee data management
  • Strong attention to detail, accuracy, and documentation in handling sensitive payroll and employee information
  • Excellent organizational and communication skills with the ability to partner with managers and employees to resolve payroll or HR-Related Inquiries
  • Ability to multitask, prioritize, and function with high professionalism and integrity in an energetic, evolving team environment.
  • Ability to read, analyze, and interpret general business documents, technical procedures, or governmental regulations.
  • Ability to write reports and business correspondence.
  • Ability to effectively present information and respond to questions from groups of managers, employees, and customers.
  • Preferred Qualifications

  • Bachelor's degree in accounting, Finance, Business Administration, HR or related field
  • Prior experience with UKG (Pro, Ready, or Dimensions) Payroll and Timekeeping Systems for processing, auditing, and reporting payroll data
  • Knowledge of public works requirements and DIR electronic submission processes
  • Industry Experience in Fire Protection, Construction, or Related field
  • Compensation

    $55,000 - $75,000 (based on experience & qualifications).

    To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and / or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

    Fortis Fire & Safety Inc. is an EEO Employer. We select people on the basis of skill, training, ability, attitude, and character without discrimination with regard to age, sex, color, race, creed, national origin, religious persuasion, marital status, political belief, or a disability that does not prohibit performance of essential job functions.

    Equal Opportunity Employer / Protected Veterans / Individuals with Disabilities

    This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

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    Payroll Administrator • Schaumburg, IL, United States

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