Human Resources Manager

Northwest Portland Area Indian Health BoardPortland, OR, US

7 days ago

Job type

Full-time

Job description

Human Resources Manager

The Human Resources ("HR") Manager helps ensure our employees have the support, skills, tools, and work environment needed to do their best work in service of our Northwest Tribes. The HR Manager is responsible for managing employee recruitment, new hire onboarding and orientation, position descriptions, training and development, and employee engagement and retention efforts. In addition, the HR Manager provides responsive HR support and technical assistance to employees across the organization, fostering a positive and inclusive work environment where staff can thrive. The HR Manager must have strong knowledge of HR best practices, cultural awareness and sensitivity, excellent communication skills, and the ability to balance organizational priorities with individual employee needs.

The HR Manager reports to the HR Director, and serves on a team of four (4) HR staff. This scope of work is housed within the Administrative Division. This position is based at NPAIHB's offices in Portland, Oregon. Local travel and / or overnight travel outside of the area is required approximately 5% of the time.

Essential Functions

Provides Human Resources support to all employees in alignment with the NPAIHB Strategic Plan
Supports the creation and implementation of human resource capacity building and quality improvement strategies based on the needs and priorities of Northwest Tribes
Carries out updated Human Resources priorities throughout the year, as directed by Northwest Tribes, and through the NPAIHB Strategic Planning process and / or updated legislation
Provides support to NPAIHB Personnel Committee meetings during the Quarterly NPAIHB Board of Directors Meeting (QBM) and ad hoc meetings as needed, including scheduling and coordinating meetings and calendar invitations, preparing meeting agendas, and recording meeting minutes

Human Resources Management Functions

Serves as the first point of contact for Human Resources questions, elevating serious or sensitive matters to the HR Director, and / or redirecting inquires to other staff or entities as appropriate

Manages full cycle of employee recruitment activities and serves as primary expert for the recruiting software platform (Rippling), including posting vacancies, conducting targeted additional recruitment efforts if needed, evaluating candidates, providing recruitment software training to hiring managers and hiring panel members, coordinating and scheduling candidate interviews, facilitating the creation and distribution of interview questions, leading candidate interviews, collecting and appropriately storing interview documentation and related records, facilitating approval of employment offers, and communicating status updates with candidates as needed

Manages new hire onboarding activities and oversees orientation process, including facilitating all necessary preparations in advance of the start date, and designing / revising the new employee orientation checklist and associated processes in collaboration with organizational leadership and incorporating employee feedback

Leads the NPAIHB Onboarding Committee, including coordinating and scheduling meetings, preparing and distributing meeting agendas, maintaining and updating records accessed by committee members (such as meeting notes and collaborative documents), and utilizes ongoing feedback or suggestions for improvement to make updates to onboarding processes, documents, and activities

Manages formal employee performance review processes (Probationary Reviews for new hires and Annual Reviews for regular employees), including configuring reviews in the performance management software platform (Rippling), and ensuring the timely and consistent completion of reviews across the organization by implementing automated workflows, regularly tracking review due dates and completion status, providing (or facilitating) training on performance review best practices to supervisory staff, and communicating with / providing technical assistance to staff around performance review matters as appropriate

In collaboration with the HR Director and hiring managers / supervisors, creates and / or revises Position Descriptions both individually as requested, and as a collective organization-wide project approximately every 1-3 years (or as otherwise needed)

Implements and manages organization-wide training and professional development programs, including creating and managing all-staff trainings, connecting employees with professional development opportunities (both internally and externally), and managing the distribution and storage of organizational training content (such as recorded presentations, slide decks, informative handouts etc.) via learning management software (such as Canvas, Blackboard, or D2L Brightspace) or and employee collaboration platforms (such as Microsoft SharePoint)

Coordinates and conducts employee exit interviews with separating employees, ensuring feedback is considered when adopting and improving employee retention strategies

Administrative and Compliance Functions

Maintains well-organized filing systems for all employment related required documentation and supporting records (both electronic and hard copy) in compliance with both NPAIHB and regulatory requirements, including securely archiving files as appropriate

Engages staff in the collection of pertinent data to meet reporting requirements

Responds to HR technical assistance requests and provides personnel data to staff members and appropriate external entities for grant reporting and legal / regulatory compliance purposes as needed

Manages the preparation and submission of Personnel Reports for both the Executive Director Update and the Personnel Committee Update at NPAIHB Quarterly Board Meetings

Prepares content for the monthly NPAIHB All-Staff Newsletter, including recognizing employee service milestones and relevant Human Resources announcements and updates

Creates and distributes Personnel Action Notice forms documenting all official employment change actions for signatures, ensuring forms are accurately completed and securely filed

Prepares Purchase Orders and ensures all necessary supporting documentation is provided to Finance staff for approving and reconciling HR expenses

Supports the HR Director in monitoring HR budget expenditures as to ensure spending remains on track and in alignment with annual targets

Human Resources Support Functions

With cross-training, provides general back-up support to other Human Resources team members as appropriate to cover vacation leaves, attendance at professional events, or other minimal absences

Supports employee relations and performance improvement matters under the guidance of the HR Director as requested

In collaboration with NPAIHB leadership and administrative staff, supports the planning, running, attendance management, and associated activities for regular All-Staff meetings and special events

Other Duties

Provides administrative support for HR projects as needed

Assists with Quarterly Board Meetings or other organization-wide events as requested

Performs other duties as assigned by the HR Director and / or Executive Director or designee

Standards of Conduct

Act in service to the Tribes and Tribal communities we serve

Uphold the Mission, Values, and Vision of the NPAIHB

Maintain the highest level of confidentiality with all NPAIHB information and documentation

Consistently exhibit professional behavior and a high degree of personal and professional integrity and impartiality appropriate to the responsible and confidential nature of the position

Exercise good judgment and initiative in performance of duties and responsibilities

Demonstrate high emotional intelligence in the performance of all duties and responsibilities

Orientation toward learning, innovation, service, and the building of second-line leadership

Commitment to building an organizational culture which centers NPAIHB's service to Tribes, promotes professional excellence, and builds an environment where employees grow and thrive

Commitment to build an inclusive workplace across a range of identities and experiences, including (but not limited to) geography, age, gender identity, gender expression, sexual orientation, ethnicity, class, language, disability, religion, spiritual practices, and immigration status

Sees diversity as a strength, and equity as a baseline

Work in a cooperative manner with all levels of management and with all NPAIHB staff

Effectively plan, organize workload, and schedule time to meet workload demands

Use reasonable judgment to consistently display professional work attire during normal business hours, and / or dress appropriately for the workday, space, or event in lieu of a formal dress code

Be present, available, and responsive for meetings and calls during regular working hours

Commit to sharing knowledge and building expertise by participating in all virtual spaces in our workplace with cameras on

Show consideration by communicating effectively and building collective understanding

Recognize relationships are the cornerstone of NPAIHB's work by treating all NPAIHB delegates / alternates, partners, staff, and American Indian / Alaska Native people with dignity and respect

Participate willingly in NPAIHB activities

Qualifications

Education

Minimum education required

Bachelor's Degree in Human Resources Management, Business Administration, Psychology, Communications or related field

A minimum of seven (7) years of progressively responsible experience in Human Resources management may serve as an

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Human Resource Manager • Portland, OR, US