Legal Secretary

Job Description

Job Description

Pay :  $28.00 - $30.00 per hour

Position Summary

Downtown litigation boutique practice seeks a dedicated legal secretary to provide essential administrative and clerical support to attorneys at a firm focused on protecting constitutional property rights and students’ rights. The role involves preparing legal documents, managing schedules, handling client communication, and maintaining confidential records. The ideal candidate is detail-oriented, organized, and able to work in a litigation environment. A positive, can-do mindset is a must, as the role requires proactive problem-solving and a forward-looking attitude. The position presents clear pathways for growth and advancement for the right candidate.

Key Responsibilities

• Format, and proofread legal documents, including : discovery, pleadings, motions, separate statements, appellate briefs, and petitions for review.
• Manage attorneys’ calendars, including scheduling court dates, meetings, deadlines, and appointments.
• File legal documents with courts and agencies (electronically).
• Maintain and organize physical and electronic case files.
• Handle telephone calls, emails, correspondence, and other communications from clients, opposing counsel, courts, and vendors, including process servers.
• Coordinate travel arrangements and prepare expense reports.
• Track deadlines, statutes of limitations, and due dates for filings.
• Assist with billing, time entry, and invoice processing.
• Gather large volume of case-related documentation and format for filing in separate statements and appellate appendices.
• Maintain strict confidentiality of sensitive legal information.

Qualifications

Key Competencies

Work Environment