Event Sales Administrator

Event Sales Administrator

The Event Sales Administrator plays a critical role in supporting the Tysons event sales team by managing administrative tasks and ensuring operational accuracy. By streamlining processes and reducing administrative workload, this role enables Sales Managers and Coordinators to focus on outbound sales, client conversion, and high-impact revenue-generating activities.

A successful candidate will be a strong developer of relationships and people, enforcer of high standards and driver of event sales. The Level99 Event Sales Administrator has honesty and personal integrity that is above reproach, choosing humility over the need to "be right," and in all things acts as though he / she / they are the Owner and Operator of the Level99 events business.

Responsibilities

• Detail confirmed events, including timelines, internal notes, and signage requirements
• Build custom floor plans and manage guest layouts in coordination with Sales and Operations
• Create, manage, and print event signage and leaderboards
• Prepare and distribute CC authorization forms, waivers, and related documentation
• Create and maintain event entries in our internal guest portal and Tripleseat Software (TS)
• Ensure timely, accurate BEO creation, auditing, and distribution
• Coordinate handoffs with Operations leadership (Event AOR Manager, AGM)
• Maintain and update master event trackers and calendars
• Close out events in Tripleseat and reconcile receipts with Toast
• Assist in training Event Captains on administrative processes
• Audit referral sources and track referral check-ins for client retention initiatives

Must-Have Skills

Other Desirable Skills & Experience Include

While we don't expect a candidate to have deep experience in all of the above, we're looking for someone with the passion and capability to learn quickly in the areas that are new! You might be a fit on the Level99 team if you

Like to laugh, would be described as a "low maintenance, low drama" person, have a tendency to have a bit of fun while you work

Have a high tolerance for ambiguity, like to go fast, and are excited to learn on the job

Are just a little bit obsessive about getting the details right the first time

Have a high energy personality, the kind of person who is typically smiling, and likes to "get it done now"

Level99 is an E-Verify employer.