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Human Resources Coordinator

Human Resources Coordinator

Aston CarterOmaha, NE, US
4 days ago
Job type
  • Full-time
Job description

Human Resources Coordinator

We are seeking an experienced HR / Recruiting Coordinator to support our Global Recruiting team. In this role, you will be an integral partner, enabling our Recruiters to source, attract, interview, and select world-class talent.

Responsibilities

  • Prepare offer letters and benefits information using the applicant tracking system and MS Office tools with a strong attention to detail.
  • Initiate background checks and monitor completed reports for any areas of concern. Assist candidates with profile completion issues within our third-party screening service.
  • Schedule and monitor drug screens, coordinating with candidates on location preferences and collection process. Collaborate with Recruiters and Safety team regarding results.
  • Process hires into the system with high accuracy, troubleshooting any errors with technical proficiency.
  • Partner with Recruiters to coordinate candidate travel and process approved travel expenses.
  • Handle inbound calls and emails from candidates regarding application status and troubleshoot application issues.
  • Post job openings to various local and national websites, including proofreading and handling billing information.
  • Coordinate career fairs, including reserving space and managing booths and materials logistics.
  • Maintain databases and process employee referral, signing, and relocation bonuses with extreme accuracy.
  • Assist in constructing offer letter verbiage and enhancing job descriptions.
  • Utilize LinkedIn Recruiter creatively to highlight opportunities.
  • Track and verify accuracy of data points using automated Excel reports.
  • Advise Recruiters on HR hiring compliance and practices, including adverse impact processes.
  • Conduct sourcing and research campaigns to assist Recruiters in finding quality candidates.
  • Perform other duties as assigned.

Essential Skills

  • 10 years of experience in a similar role, or equivalent professional maturity.
  • Strong administrative experience with background checks, drug processing, and bonuses.
  • Detail-oriented with the ability to manage complex processes.
  • Proficient in MS Office.
  • Excellent written and oral communication skills.
  • Ability to prioritize and handle multiple tasks in a fast-paced environment.
  • Self-motivated, well-organized, and detail-oriented.
  • Able to handle confidential information and present numerical data effectively.

    • Additional Skills & Qualifications

  • High School diploma or equivalent.
  • A minimum of 1 year related experience.
  • Ability to communicate professionally with all levels of employees.
  • Clerical background in a Human Resources-type position is helpful.
  • An attitude and commitment to being an active participant in an employee-owned culture.

    • Work Environment

    The team consists of four people, with two members soon on maternity leave. This is a full-time, onsite role from 8 AM to 5 PM. The position is a contract until Spring 2026, with a possibility of extension. Our organization specializes in engineering, architecture, environmental, and construction services. We foster a diverse, inclusive, and equal opportunity workplace.

    Job Type & Location

    This is a Contract position based out of Omaha, Nebraska.

    Pay and Benefits

    The pay range for this position is $22.00 - $30.00 / hr.

    Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following :

  • Medical, dental & vision
  • Critical Illness, Accident, and Hospital
  • 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
  • Life Insurance (Voluntary Life & AD&D for the employee and dependents)
  • Short and long-term disability
  • Health Spending Account (HSA)
  • Transportation benefits
  • Employee Assistance Program
  • Time Off / Leave (PTO, Vacation or Sick Leave)

    • Workplace Type

    This is a fully onsite position in Omaha,NE.

    Application Deadline

    This position is anticipated to close on Oct 16, 2025.

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    Human Resource Coordinator • Omaha, NE, US