Admissions / Financial Aid Specialist

Posting Details

Position Information

Position Title

Admissions / Financial Aid Specialist

Department

Enrollment Services (Dept)

Primary Location

San Marcos Campus

Location Details

• Palomar College believes a healthy work-life balance can improve the physical, emotional, and mental health of our employees. In support of this belief, the District offers the opportunity to work remotely for certain positions, depending on the operational needs of the District and the provisions of the Remote Work Policy. Probationary employees are not eligible to work remotely unless approved by the Assistant Superintendent / Vice President, Human Resource Services. No employee is guaranteed the right to work remotely. No employee shall be authorized to work remotely 100% of the time unless approved by the Assistant Superintendent / Vice President, Human Resource Services.
• Palomar has multiple campus locations (San Marcos, Escondido, Rancho Bernardo and Fallbrook); training may occur at any of these locations and the work location is subject to change depending on future department needs.
• Potential future vacancies may include other District departments, locations, and / or work schedules (i.e. days, evenings or nights).

Full or Part Time

Full-Time

Category

Classified

Hours per week

40

Number of Months

12 month

Work Schedule

Grade

22

Salary / Wage

$ 5,198.67 (negotiable)

Salary / Wage Frequency

monthly

Benefits

In addition to a competitive compensation structure, Palomar College also offers an extremely generous benefits package.

The estimated maximum value of this employer-paid benefits package is approximately $31,245.84 annually.

Primary Function

Performs a full range of enrollment, admissions and financial aid duties at a front counter or in a back-office environment on District-wide and special programs relevant to assigned areas of responsibility, including international students, education centers and others; answers a wide variety of questions from prospective students, parents, faculty, other District employees and the public.

Minimum Qualifications

To be eligible for this position, you must meet and provide evidence of the following minimum qualifications :

Experience : One year of experience involving admissions, student records and / or financial aid processes, and one year of clerical recordkeeping experience.

Note : For work experience, a "year" is defined as equivalent to 40 hours per week for 12 months.

AND

Education : Equivalent to completion of the twelfth grade.

Transcripts must be included to receive credit for education and / or to substitute education in lieu of experience (i.e. Bachelor's degree = 4 years of experience). Click here for Guidelines for Equivalency for Classified Positions .

Only coursework completed at, and degrees awarded by, accredited institutions recognized by the U.S. Department of Education will be considered as satisfying the minimum qualifications. Coursework and degrees that are completed outside of the United States are required to have transcripts evaluated (evaluation to U.S. equivalency and a course by course analysis) by an appropriate U.S. credentials evaluation service. For a list of credentials evaluation agencies accepted by Palomar College, visit the National Association of Credentials Evaluation Services (NACES) website at , or the Association of International Credential Evaluators, Inc. (AICE) website at .

Diversity, Equity, Inclusion, Accessibility and Antiracism (DEIAA) Statement

Palomar College serves over 30,000 students from a variety of backgrounds and we are proud to be a Hispanic Serving Institution. Our student body is rich in its diversity. Click here to see a quick overview of our student demographics on our recent Student Fact Sheet .

Palomar College is committed to diversity, equity, inclusion, accessibility and antiracism (DEIAA). We are dedicated to empowering students to succeed and are guided by our core values; some of which are the following :

All positions require cultural competency which includes the sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, sex, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty, and staff.

Preferred Qualifications

Licenses and / or Certificates

N / A

Supervision Received and Exercised

Duties and Responsibilities

Essential Functions : Essential responsibilities and duties may include, but are not limited to, the following :

Marginal Functions :

Knowledge, Skills, Abilities

Knowledge of :

1. Basic goals and objectives of a college admissions and financial aid office.

2. Sections of the California Education Code applicable to assigned responsibilities.

3. The Family Educational Rights and Privacy Act (FERPA) and other state and federal laws, rules, regulations and policies governing student admissions and financial aid.

4. Operations of a computer and uses of standard business applications including word processing, spreadsheet and database software, enterprise software, and scheduling systems.

5. Office administration practices and procedures, including filing and recordkeeping systems.

6. Basic research methods and procedures.

7. Business mathematics.

8. Principles and practices of sound business communication; correct English usage, grammar, spelling and punctuation.

9. Concepts, practices and techniques of customer service.

Skill in :

1. Interpreting, explaining and applying administrative policies, procedures and practices relevant to assigned areas of responsibility, ensuring consistency and a high degree of accuracy.

2. Evaluating alternatives and reaching sound decisions within areas of assigned responsibility.

3. Operating a computer and other standard office equipment and using spreadsheet, word processing and enterprise software.

4. Responding in-person and by telephone to a high volume of varying inquiries and requests at a public counter or by telephone, calmly, patiently and effectively.

5. Maintaining sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty, and staff.

6. Preparing clear, concise and accurate records, data entries, reports and other written materials.

7. Communicating clearly and effectively, both orally and in writing.

8. Maintaining the confidentiality of student records and information.

9. Using tact, discretion, courtesy and patience in dealing with sensitive and difficult students and situations.

10. Establishing and maintaining effective working relationships with others encountered in the course of work.

Working Conditions

Terms of Employment

Posting Detail Information

Open Date

11 / 10 / 2025

Close Date

11 / 24 / 2025

Open Until Filled

No

Posting Number

P1006P

Additional Application Information

The hiring committee will determine if interviews will be conducted in person at the College or via Zoom. Travel expenses are not reimbursed by the College. If a second-level interview is required, second-level travel reimbursement is only available for eligible candidates. HR will notify those who are eligible when second-level interviews are scheduled.