Bid Coordinator

Job Description

Job Description

We are looking for a proactive and detail-oriented Bid Coordinator to join our dynamic team in Albany, New York. In this role, you will oversee the bid submission process, ensuring proposals are accurate, meet client requirements, and are submitted within strict deadlines. This position requires strong organizational skills, effective communication, and the ability to work collaboratively with various teams to create winning strategies.

Responsibilities :

• Coordinate closely with estimators, project managers, and senior leadership to prepare bid submissions.
• Develop and organize bid packages, ensuring all documentation is complete and accurate.
• Manage responses to Requests for Proposals (RFPs) and Requests for Tenders (RFTs).
• Conduct thorough research to identify potential bid opportunities and market trends.
• Collaborate with internal teams to gather essential information for proposal creation.
• Build and nurture relationships with suppliers, vendors, and subcontractors to ensure competitive pricing.
• Perform risk assessments to address potential concerns and mitigate issues.
• Analyze bid requirements to align proposals with client objectives and organizational goals.
• Maintain strict adherence to deadlines while managing multiple bids simultaneously.
• Continuously refine bid management processes to improve efficiency and success rates.
• Proven experience in bid coordination or a similar role, preferably within the construction or engineering sector.
• Strong organizational skills and the ability to manage multiple projects simultaneously.
• Excellent written and verbal communication abilities to interface with clients and internal teams.
• Proficiency in computerized billing systems and contract management.
• Strategic planning skills to develop competitive and impactful proposals.
• Familiarity with Requests for Proposals (RFPs) and tender processes.
• Associate's degree in construction, engineering, or a related field is preferred.
• Exceptional attention to detail and ability to work under pressure to meet tight deadlines.