Talent.com
Coordinator, Talent Acquisition

Coordinator, Talent Acquisition

ImmunityBioEl Segundo, CA, US
11 days ago
Job type
  • Full-time
Job description

Coordinator, Talent Acquisition

ImmunityBio, Inc. is a commercial-stage biotechnology company developing cell and immunotherapy products that are designed to help strengthen each patient's natural immune system. The goal is to reprogram the patient's immune system and treat the host rather than just the disease.

The Coordinator, Talent Acquisition will be responsible for performing a variety of skilled administrative and operational duties in support of talent acquisition, recruitment, onboarding, training and the HR Team as a whole. The role will process all recruitment and onboarding related tasks, maintain team calendars, update and track progress against trackers and / or goals, assist with the coordination of required trainings within agreed time frames while ensuring an excellent customer experience.

Essential Functions :

  • Handle all recruitment inquiries in a timely customer-focused way. Assist external and internal candidates in supporting the online recruitment system, to ensure a positive experience.
  • Communicate effectively and confidently with all levels, over the phone, face-to-face, and by email.
  • Ensure that all pre-employment documents are complete, and all questions and concerns addressed. Process pre-employment paperwork accordingly.
  • Follow up with candidates regarding pre-employment status. Inform Talent Acquisition team of any delays.
  • Assist the Talent Acquisition team in maintaining the tracking of candidates and interview evaluation forms.
  • Create and maintain recruitment files including the job requisition, job description, and job postings. Close recruitment file once position has been filled.
  • Administer contract and invoice processes for the HR Department in a timely and accurate manner. Provide assistance in managing department budget and expense tracking.
  • Update and refresh New Employee Orientation documentation as appropriate. Deliver New Employee Orientation to all new hires and track to make sure all new hires attend.
  • Process E-Verify upon hire. Assist with ensuring I-9 Forms and W-4 Forms are submitted in timely manner to remain in compliance.
  • Continuously monitor recruitment practice for compliance with legal requirements and escalating any concerns.
  • Schedule and track required trainings for all employees.
  • Assist in preparation and execution of employee events.
  • Maintain Workday accuracy by reviewing and auditing data.
  • Create, edit and adhere to Standard Operating Procedures (SOPs).
  • Maintain SharePoint site materials
  • Provide assistance to HR team members as needed.
  • Performs ad-hoc and cross-functional duties and / or projects as assigned to support business needs and provide developmental opportunities.

Education / Experience Requirements :

  • High school diploma or equivalent required with 5 years' experience in administrative or paraprofessional work in a corporate office setting; or
  • Bachelor's degree in Human Resources, Business Administration, Public Administration or other related field or equivalent 3 years of administrative or paraprofessional work in a corporate office setting required
  • Experience working in human resources is strongly preferred
  • Experience working with Microsoft Office applications required
  • Experience with Workday HRIS is preferred
  • Experience in effectively prioritizing tasks and requests in a fast-paced setting required
  • Experience handling confidential information and exercising discretion required

    • Required Competencies Knowledge, Skills, Abilities :

  • Customer Service Responds promptly to customer needs; solicits employee feedback to improve service; responds to requests for service and assistance; meets commitments
  • Time Management : Uses time effectively to prioritize, plan, schedule and organize tasks and goals to maximize productivity and exceed customer expectations
  • Quality Focus Demonstrates excellent attention to detail and produces work that is accurate, complete and of high quality
  • Interpersonal Skills Listens to others without interrupting; keeps emotions under control; remains open to others ideas and tries new things
  • Teamwork Balances team and individual responsibilities; exhibits objectivity and openness to others views; gives and welcomes feedback; contributes to building a positive team spirit; promotes inclusiveness, puts success of team above own interests; able to build morale and group commitments to goals and objectives; supports everyone's efforts to succeed
  • Diversity Shows respect and sensitivity for cultural differences; educates others on the value of diversity; promotes a harassment-free environment
  • Problem Solving and Critical Thinking Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in a group problem-solving situations; uses reason even when dealing with emotional topics, people and / or situations; escalates appropriate issues and concerns in a timely manner
  • Communication Communicates effectively orally and in writing
  • Project Management Develops project plans, coordinates projects; communicates changes and progress; completes projects on time and budget; manages project team activities

    • Working Conditions :

  • This position works 5 days a week on site in El Segundo, CA
  • Regular work schedule is Monday Friday, within standard business hours. Flexibility is available with manager approval.

    • This position is eligible for a discretionary bonus and equity award. The hourly base pay range for this position is below. The specific rate will depend on the successful candidate's qualifications, prior experience as well as geographic location.

    $39.34 (entry-level qualifications) to $43.27 (highly experienced) per hour

    ImmunityBio employees are as valuable as the people we serve. We have built a resource of robust benefit offerings to best support the total wellbeing of our team members and their families. Our competitive total rewards benefits package, for eligible employees, include : Medical, Dental and Vision Plan Options Health and Financial Wellness Programs Employer Assistance Program (EAP) Company Paid and Voluntary Life / AD&D, Short-Term and Long-Term Disability Healthcare and Dependent Care Flexible Spending Accounts 401(k) Retirement Plan with Company Match 529 Education Savings Program Voluntary Legal Services, Identity Theft Protection, Pet Insurance and Employee Discounts, Rewards and Perks Paid Time Off (PTO) includes : 11 Holidays Exempt Employees are eligible for Unlimited PTO Non-Exempt Employees are eligible for 10 Vacation Days, 56 Hours of Health Pay, 2 Personal Days and 1 Cultural Day We are committed to providing you with the tools and resources you need to optimize your Health and Wellness.

    At ImmunityBio, we are an equal opportunity employer dedicated to diversity in the workplace. Our policy is to provide equal employment opportunities to all qualified persons without regard to race, gender, color, disability, national origin, age, religion, union affiliation, sexual orientation, veteran status, citizenship, gender identity and / or expression, or other status protected by law.

    Create a job alert for this search

    Talent Acquisition Coordinator • El Segundo, CA, US