Collections Representative In Office

Benefits:

• Competitive salary
• Health insurance
• Paid time off

Position Summary:
At American Screening Corporation (ASC), we aim to be the global leader in medical testing by partnering with 5 million companies and delivering positive outcomes to 1 billion people.

The Accounts Receivable Specialist is responsible for managing customer billing, collections, and payment application for a rapid drug and alcohol test manufacturing company.

This in-office position supports daily financial operations by ensuring accurate invoicing, timely collections, and close collaboration with internal teams including sales, customer service, shipping, and warehouse operations. This is a once in a lifetime opportunity to be on the ground floor of growing company with the latest technology developments projects that will serve 5 billion people.

Core Values:
American Screening Corporation fosters a culture that embodies the following core values:

• Inspirational: Empowering teams to innovate and achieve greatness.
• Disciplined: Upholding excellence and attention to detail in all endeavors.
• Accountable: Ensuring transparency and trustworthiness in every action.
• Execution: Delivering results with precision and efficiency.
• Aligned: Synchronizing goals and values across the organization.
• Transparency: Encouraging open communication and teamwork.

Key Responsibilities


Accounts Receivable & Billing

• Generate and issue accurate invoices for rapid drug test kits, alcohol testing devices, and related products
  
  
• Apply customer payments (checks, ACH, wire, credit cards) promptly and accurately
  
  
• Reconcile customer accounts and investigate discrepancies
  
  
• Maintain and monitor AR aging reports
  
  
• Process credits, returns, and billing adjustments in coordination with customer service and logistics teams
  
  

Collections & Internal Coordination

• Follow up on past-due accounts via phone, email, and in-person communication when needed
  
  
• Work closely with the sales, warehouse, and shipping teams to resolve invoice or delivery disputes
  
  
• Maintain strong working relationships with internal departments to support timely payment
  
  
• Escalate delinquent accounts according to company policy
  
  

Compliance & Recordkeeping

• Maintain accurate customer files, including tax-exempt certificates and payment terms
  
  
• Ensure compliance with internal accounting procedures and audit requirements
  
  
• Assist with month-end close and audit preparation
  
  
• Support customer credit reviews and account setup
  
  

Reporting & Process Improvement

• Prepare weekly and monthly AR and collection reports for management
  
  
• Assist with cash flow tracking and forecasting
  
  
• Identify opportunities to improve billing accuracy and reduce Days Sales Outstanding (DSO)
  
  
• Perform additional accounting and administrative duties as assigned
  
  

Qualifications


Required

• 2+ years of Accounts Receivable experience (B2B preferred)
  
  
• Experience in a manufacturing, distribution, or healthcare-related environment
  
  
• Strong attention to detail and organizational skills
  
  
• Proficiency in accounting software (QuickBooks, NetSuite, SAP, or similar)
  
  
• Working knowledge of Microsoft Excel
  
  
• Strong verbal and written communication skills
  
  
• Ability to work on-site during standard business hours
  
  

Preferred

• Experience with medical devices, diagnostics, or regulated products
  
  
• Familiarity with distributor, clinic, laboratory, or employer accounts
  
  
• Knowledge of sales tax and tax-exempt customers
  
  
• Associates or Bachelors degree in Accounting, Finance, or related field
  
  

Key Skills

• Accounts Receivable & Collections
  
  
• In-Office Team Collaboration
  
  
• High-Volume Invoicing
  
  
• Customer Account Reconciliation
  
  
• Financial Reporting
  
  
• Compliance & Documentation
  
  

Work Environment

• On-site office within a manufacturing and distribution facility
  
  
• Fast-paced, deadline-driven environment
  
  
• Regular interaction with accounting, sales, customer service, and warehouse teams
  
  
• Standard business hours, MondayFriday