• Facility Surgery Scheduler - West Lafayette

Facility : OrthoIndy, West Lafayette, IN

Department : Surgery Scheduling

Shift Details : Weekdays

At OrthoIndy, everythingwe do is about creating a caring, connected and committed workforce thatdirectly improves the quality of life for our employees and customers. We have a Facility Surgery Scheduler positionavailable with our growing organization at our state-of-the-artFranciscan OrthoIndy outpatient surgery center to open in West Lafayette, Indiana in January2026!

Be part of something great!

At OrthoIndy, we provideleading-edge bone, joint, spine and muscle care from 22 locations throughoutCentral Indiana, staying true to our mission and our patients by offering afull range of procedures and treatment options. We have over 100physicians in our practice and we continue to be one of the most highlyrespected and trusted orthopedic practices in the Midwest. OrthoIndy hasreceived national recognition for patient safety and orthopedic excellence andour philosophy is a physician-owned hospital model where patients experiencesuperior service, safety and patient satisfaction because physicians areinvolved in every aspect of your care. OrthoIndy is also theofficial orthopedic provider for the Indiana Pacers and Indiana Fever.

General Statement of Duties :

The Facility Scheduler is responsible for contacting vendors to ensure that they are aware of surgical cases needing their support. The Facility Scheduler also assists with scheduling surgical and procedure appointments per Physician schedules and direction. The position books, coordinates, and reschedules appointments working within set parameters of the OrthoIndy Hospital Department and communicates with necessary staff as needed. The position helps with daily maintenance and annual review of the physician preference cards.

Essential Duties :

• Communicates and coordinates surgery case dates and times to vendors regarding scheduled cases. Communicates and coordinates with the operating room, Sterile Processing Department, and vendors regarding same day add-ons or changes in operating room schedule. Updates EMR when vendors are notified.
• Maintains communication with necessary staff in relation to the coordination of surgical and procedure appointments and updates. Maintains notification to all departments of add-ons, changes, and cancellations. Tracks patient bed openings to facilitate patient placement post procedure.
• Books, coordinates, and reschedules surgical and procedure appointments per physician schedules and direction and per block release parameters. Utilizes tools, resources, techniques, and systems to organize tasks. Takes call after hours for scheduling related requests as needed.
• Responsible for checking to ensure that all equipment requested is available for use in the operating room prior to booking a procedure.
• Maintains and updates current information of physician's surgery schedules. Responsible for comparing physician schedules to ensure a match to the EMR operating room scheduler.
• Types surgical procedure per physician order on all patient consents and forwards to preoperative area in anticipation of patient arrival for procedure.
• Responds to telephone and screen calls, takes messages, and provides information related to surgical appointments. Updates administrative call schedule.
• Answers staff questions regarding surgical and procedure appointment, specifically regarding physician's operating room schedules.
• Maintains list of vendors and updates as needed.
• Maintains call schedules for all departments.

Requirements :

OrthoIndy is an Equal Opportunity Employer