STATE ATTORNEY'S OFFICE, 16TH CIRCUIT- CLERICAL SPECIALIST III - 21000182

State Attorney's Office, 16th Circuit- Clerical Specialist III - 21000182

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This is clerical work that requires the exercise of some independent judgment, attention to detail, and accuracy. Duties require limited knowledge of office systems or procedures. Assignments may be a combination of, but not limited to, the following, and similar clerical tasks : entering and updating information into office systems, pulling files, preparing folders, preparing or filing office correspondence and documents, extracting or copying information from one record to another, photocopying / printing documents, stamping / sorting / distributing mail, addressing envelopes, answering phones, conveying messages, serving as receptionist, performing various office delivery runs and other miscellaneous duties as required. Other duties may include maintaining detailed records, developing new clerical procedures, and requisitioning / ordering / receiving / storing / issuing office supplies.

Dependable and routine in-office attendance during regularly scheduled business hours. Ability to focus and pay attention to detail. Ability to read and comprehend. Efficient typing skills. Effective and efficient communication skills and ability to interact professionally with other employees, members of the public, and stakeholders. Perform quality work within deadlines. Ability to operate a computer and other office machinery. Ability to answer phone and take messages as required. Ability to read and follow rules, regulations, policies, and procedures. Work effectively as a team contributor as well as independently. Comply with all Public Records statutes and policies. Travel as required.

Ability to lift up to 25 lbs. Ability to work occasional, approved overtime. Ability to run the telephone system and respond to calls professionally.

These examples are intended only as illustrations of the various types of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. All positions include performing related work as required.

Clerical Specialist I : Assignments may be a combination of, but not limited to, the following, and similar clerical tasks : update case management system and assist with data collection and reports. Serve as office receptionist and / or switchboard operator, as required. Receive / notarize / stamp / scan / distribute incoming paperwork. Process complaint affidavits and create case files. Assist other divisions / offices / units. Input, retrieve, update, verify, and delete information using computers at a very efficient rate of speed. Operate appropriate office-related software. Edit and proofread materials for accuracy, completeness, grammar, and format. Use scanners, electronically transmitted files, or other forms of character recognition systems and media. Prepare reports, letters, motions, pleadings, and other correspondence, as needed. Organize, process and / or deliver mail and other legal documents. Perform courier duties. Run NCIC / FCIC reports and other criminal history reports. Pull case files as needed. Bilingual employees will assist in translations. Perform any duties as required.

Clerical Specialist II : Perform duties of Clerical Specialist I as necessary. Maintain calendars; assist in pulling calendar paperwork for file preparation. Scan documents, route them to the electronic case file, and up-load digital media. Run statistical reports as required and handle special assignments. Perform any and all duties as required.

Clerical Specialist III-V : Perform duties of Clerical Specialist I and II as necessary. Supervise and train other Clerical Specialists as needed. Take and transcribe dictation, transcribe recorded information. Perform any and all duties as required.

Minimum Training and Experience : Basic skills testing may be required.

Clerical Specialist I : A high school diploma or equivalency.

Clerical Specialist II : A high school diploma or equivalency and one (1) year of experience or an equivalent combination of training and experience.

Clerical Specialist III : A high school diploma or equivalency and two (2) years experience or an equivalent combination of training and experience.

Job Type : Full-time

Pay : $36,500.00 - $45,000.00 per year

Benefits : Health insurance, Life insurance, Paid time off

Schedule : 8 hour shift, Monday to Friday

Experience : Customer service : 1 year (Preferred)

Work Location : In person

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS at 1-844-377-1888 on how your current benefits may be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.

The State of Florida is an Equal Opportunity Employer / Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and / or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.