Human Resource Assistant

Job Description

Job Description

Description :

As a Human Resource Assistant , you will provide administrative and clerical support to the Human Resources department, ensuring efficient and effective operations. This role assists with recruitment, onboarding, benefits administration, employee records management, payroll processing, and day-to-day HR functions, while maintaining confidentiality and professionalism.

The essential functions include, but are not limited to the following :

• Provides professional, courteous, and efficient service, in a timely manner, to all internal and external customers, reflecting the company’s commitment to high standards of integrity and service excellence.
• Assist with job postings, candidate screening, interview scheduling, and reference checks.
• Assist in the preparation of offer letters, employment agreements, and other HR related documents.
• Prepares for the onboarding process and coordinates first day events for a smooth experience for new employees.
• Maintains accurate and up to date employee files, manual and electronic documents, spreadsheets, etc. as needed.
• Ensures compliance with company policies and employment laws regarding recordkeeping.
• Act as the Payroll backup and assist with payroll processing.
• Coordinates the performance appraisal process and reports.
• Assist with benefit billing and the enrollment process for new hires.
• Responds to employee questions regarding benefits, payroll, and other HR related inquiries as needed and in a timely manner.
• Assist with the offboarding process and paperwork.
• Organizes and coordinates internal events such as Birthdays, Milestone Anniversaries, Jeans Day, etc.
• Embraces the United Insurance core values : Integrity, Community Involvement, Adaptable, Collaboration, Dependable, Innovation
• Prepare HR-related reports and surveys from the Human Resources Information System as directed by Director of HR.
• Maintains the integrity and high confidentiality of human resource files and information.
• Performs periodic audits of HR files and records to ensure compliance and that all required documents are collected and filed appropriately.
• Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.
• Travel as needed per the job demands.
• Performs other duties or special assignments as required or assigned.

Requirements :

PHYSICAL DEMANDS AND WORK ENVIRONMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be provided to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is occasionally required to stand, walk; sit; and reach with hands and arms. The employee must occasionally lift and / or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate.

United Insurance is an Equal Opportunity Employer, drug free workplace, and complies with ADA regulations as applicable.