Administrative Assistant - Human Resources

Job Description

Job Description

The Administrative Assistant – Human Resources provides high-level administrative and clerical support to the Human Resources Department, ensuring efficient day-to-day operations. Reporting directly to the HR Director, this role is responsible for coordinating meetings and board activities, preparing reports and surveys, supporting payroll and procurement processes, and managing communications. The position requires strong organizational skills, attention to detail, and the ability to interpret collective bargaining agreements and employment policies. Additional responsibilities include handling employment verifications, responding to EDD inquiries, managing petty cash, submitting facility service requests, and assisting with special events such as the annual employee recognition dinner and Board credentialing. This role plays a key part in maintaining smooth HR operations and supporting both internal staff and external stakeholders.

Qualifications :

1. High School Diploma or General Educational Development (GED) Certificate; with two years of business school or community college OR two-three years administrative office experience.

2. Minimum of at least five years of office experience.

3. Thorough working knowledge of Business English, spelling, punctuation, and contemporary general office practices and procedures.

4. Math skills sufficient to prepare routine spreadsheets, calculate / balance invoices / expense reports, and similar.

5. Advanced computer skills in Microsoft Office programs (Word, Excel, PowerPoint, Outlook Calendar, etc.), board management software, HRIS systems and virtual meeting platforms.

6. Strong verbal and written communication skills required to support employee and labor-related interactions. Must be able to interpret and understand Union Collective Bargaining Agreements (CBAs) accurately.

7. Ability to organize work effectively and manage multiple tasks simultaneously, prioritize deadlines effectively, and coordinate meetings and events with efficiency and attention to detail.

8. Strong interpersonal and teamwork skills, with the ability to collaborate effectively with staff, management, and external stakeholders, and contribute positively as a team player.

9. Ability to be flexible and work in a changing environment.

10. Sensitivity to the different cultures represented among members and staff.

11. Demonstrated ability to listen and communicate with others in a professional and caring manner including sensitivity with individuals from diverse cultures and lifestyles.

12. Demonstrated ability to set priorities for tasks to work effectively in spite of interruptions and under minimal supervision. Self-starter, reliable and dependable.

13. Fluency in English (speaks, read and write).

14. Ability to solve problems and make routine recommendations.

15. Ability to maintain absolute confidentiality about health care and sensitive employee information.

16. Current California driver’s license, appropriate insurance coverage and a driving record acceptable to the NEVHC’s insurance carrier (if required to drive on the job).

Northeast Valley Health Corporation provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Northeast Valley Health Corporation complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities.

Monday to Friday

08 : 30am to 5 : 00pm