Faculty Administrative Assistant and Program Coordinator

Belmont UniversityUnited States

30+ days ago

Job type

Full-time

Job description

Faculty Administrative Assistant and Program Coordinator

We are now accepting applications for a qualified Faculty Administrative Assistant and Program Coordinator at Belmont University.

Employment Type

Staff

Internal Job Category

Non-Exempt (Staff)

Full-Time

Department

College of Law

Hours

Primary Duties and

Responsibilities :

Reporting to the Program Manager for Faculty, the Faculty Administrative Assistant and Program Coordinator serves as the primary administrative support for COL faculty members in the day-to-day preparation for classes, examinations, committee work, scholarly projects, and other professional materials as required.

Provide administrative support to tenure track faculty, tenured faculty, and adjunct faculty members, assisting with scheduling, communication, and coordination of academic activities. Act as a liaison between faculty, students, and administrative staff to facilitate smooth communication and collaboration.
Develop, prepare and maintain attendance records and grade spreadsheets for all law courses throughout the academic year. Maintain accurate and up-to-date records of program-related data, including participant information, feedback, and program evaluations.
Assist in the preparation of instructional materials, course schedules, and syllabi.
Handle correspondence, emails, and phone calls on behalf of faculty, maintaining a high level of professionalism and confidentiality.
Maintain accurate and organized records, including files, documents, grades, and contact lists. Assist in the management of confidential information and sensitive documents
Support the faculty members in various projects by coordinating tasks, conducting research, and providing administrative assistance. Train faculty in the use of TWEN, Briefcase, Excel, other database software(s), and platforms.
Provide and maintain mid-term and final exam security. Proctor exams throughout the semester to include quizzes, midterms, finals and accommodation as needed.
The above statements describe the job’s essential responsibilities and requirements. They are not an exhaustive list of the duties that may be assigned to job incumbents.

Required Qualifications :

Belmont University seeks to attract and retain highly qualified faculty and staff who will support our mission and vision. As a Christ-centered and student-focused community, we aim to :

Form diverse leaders of character;

Equip people to solve the world’s complex problems through teaching, research and service;

And be radical champions for helping people and communities flourish.

Excellent oral, written, organizational and telephone skills.

Ability to take initiative, multi-task, and work wellunder pressure in a fast-paced environment.

Ability to work within a team; strong work ethic; ability to perform detailed work in an accurate, timely and confidential manner.

Must possess strong computer knowledge, specifically working with Microsoft Office programs, and ability to adapt to new systems.

Required Education Some college coursework required; Bachelors degree preferred.

Required Experience Minimum of 3 years Administrative assistant experience required. Advanced experience with Microsoft Office Suite, Word, and Excel is required. Experience in an academic environment preferred.

The selected candidate will be required to complete a background check satisfactory to the University.

Belmont University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.