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Legal Secretary
Legal SecretaryExecuSource • Phoenix, Arizona
No longer accepting applications
Legal Secretary

Legal Secretary

ExecuSource • Phoenix, Arizona
30+ days ago
Job type
  • Permanent
Job description

Legal Secretary
Location: Phoenix, AZ 85012 (In-Office)

Our law firm client, a leading labor and employment law practice, is seeking a highly skilled Legal Secretary to join their Phoenix office. This role is ideal for a detail-oriented professional with strong secretarial expertise, advanced typing skills, and hands-on experience with court e-filing and docket management. This position plays a critical role in supporting attorneys and ensuring seamless legal operations and exceptional client service.

Key Responsibilities:

  • Prepare, revise, format, and proofread briefs, pleadings, correspondence, and other complex legal documents with a high degree of accuracy
  • Maintain fast and accurate typing speed to support busy litigation practices
  • File documents electronically in State and Federal Courts, including experience with e-filing systems such as PACER and ECF
  • Manage and monitor attorney calendars, court deadlines, and case dockets to ensure compliance with filing requirements
  • Maintain organized and accurate client and case files using document management and practice management systems
  • Coordinate scheduling, meetings, and travel arrangements for attorneys
  • Review, enter, and adjust timekeeper timesheets; assist with billing processes, pre-bill review, and reimbursements
  • Provide professional telephone support and occasional receptionist coverage as needed
  • Review vendor invoices, prepare check requests, and ensure timely submission for payment

Requirements:

  • High school diploma required; college degree preferred
  • Minimum of 3 years of experience as a Legal Secretary, preferably in litigation
  • Demonstrated strong secretarial skills, including advanced document formatting and high typing proficiency
  • Proven experience with State and Federal Court e-filing systems (PACER, ECF, and applicable state platforms)
  • Experience managing or supporting docketing functions and tracking court deadlines
  • Proficiency with legal research and case management tools (LexisNexis, PACER, ECF)
  • Familiarity with practice management, timekeeping, and expense platforms (e.g., Aderant Milana, Concur)
  • Advanced skills in Microsoft Office (Word, Excel, PowerPoint, Outlook), including complex formatting (tables of authorities and contents)
  • Strong understanding of legal terminology, litigation procedures, and court rules

#AP123

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Legal Secretary • Phoenix, Arizona

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