Talent.com
Administrative Assistant
Administrative AssistantUltimate Staffing • Carlsbad, CA, US
No longer accepting applications
Administrative Assistant

Administrative Assistant

Ultimate Staffing • Carlsbad, CA, US
30+ days ago
Job type
  • Full-time
Job description

Job Description

The hours for this role at 10 : 30am - 7pm. MUST be okay with this schedule. This is also a long-term temporary role with potential to turn permanent.

We're looking for a proactive and detail-oriented Administrative Assistant! This role supports Project Managers in organizing, tracking, and delivering roofing projects of all sizes. The ideal candidate thrives in a fast-paced environment, enjoys problem-solving, and keeps projects running smoothly from start to finish.

Key Responsibilities

  • Support Project Managers with proposals, bids, and project schedules
  • Prepare and maintain accurate documentation, contracts, and forms
  • Track milestones, deliverables, and deadlines using scheduling tools
  • Review and verify subcontractor and vendor quotes
  • Maintain detailed notes and photo documentation throughout each project
  • Prepare closeout packages, including warranties, O&M manuals, and final photos
  • Create and send estimates, work orders, change orders, and invoices
  • Keep customer and project databases updated and organized
  • Answer phones, schedule estimates, and assist with general office coordination
  • Provide support for roofing / solar coordination when needed

Qualifications

  • 1-2 years of experience in project coordination or office administration (construction experience a plus)
  • High school diploma required; Bachelor's degree preferred
  • Proficiency with Microsoft 365 and / or Google Workspace
  • Bilingual (English / Spanish) a plus
  • Ability to work occasional weekends as needed
  • All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

    Create a job alert for this search

    Administrative Assistant • Carlsbad, CA, US

    Related jobs
    Administrative Assistant

    Administrative Assistant

    ECT2 (Montrose Environmental) • San Diego, CA, US
    Part-time
    Are you passionate and exceptionally focused on providing administrative support? If the answer is, "Yes!" then we have an exciting opportunity for you as an Administrative Assistant in our San Die...Show more
    Last updated: 20 days ago • Promoted
    Administrative Assistant

    Administrative Assistant

    ServiceMaster • Chula Vista, CA, US
    Full-time
    Position Overview : Successful candidates will have experience in an office setting.Position assists the business owners, management team and team members with a variety of tasks including processin...Show more
    Last updated: 30+ days ago • Promoted
    Administrative Assistant

    Administrative Assistant

    Associa • San Diego, CA, US
    Full-time +1
    The Administrative Assistant supports and assists general office activities and projects with administrative tasks.Provides customer service support. Under moderate supervision, work may involve con...Show more
    Last updated: 19 days ago • Promoted
    Administrative Assistant, Senior|1023 Administrative Assistant, Senior|1023

    Administrative Assistant, Senior|1023 Administrative Assistant, Senior|1023

    ACL Digital • San Diego, CA, US
    Full-time
    Have a passion of helping people and getting things done? Do you possess a unique blend of helpfulness, drive, and attention to detail that transforms ambiguous goals into concrete results? If so, ...Show more
    Last updated: 30+ days ago • Promoted
    Administrative Assistant

    Administrative Assistant

    ComForCare • San Diego, CA, US
    Full-time
    ComForCare Home Care (North San Diego) is seeking a reliable and organized Scheduler to coordinate caregiver schedules and ensure clients receive timely, consistent care. This role is vital to maint...Show more
    Last updated: 7 days ago • Promoted
    Administrative Assistant - Coronado, CA

    Administrative Assistant - Coronado, CA

    Clearance Jobs • San Diego, CA, US
    Full-time
    Administrative Assistant in San Diego, California.This position is contingent upon contract award.Roles and responsibilities include : . Provide administrative and customer service support.Enter data ...Show more
    Last updated: 8 days ago • Promoted
    Administrative Assistant

    Administrative Assistant

    Ultimate Staffing • Carlsbad, CA, United States
    Full-time
    The hours for this role at 10 : 30am - 7pm.This is also a long-term temporary role with potential to turn permanent.We're looking for a proactive and detail-oriented Administrative Assistant! This ro...Show more
    Last updated: 2 days ago • Promoted
    Administrative Assistant

    Administrative Assistant

    IICRC • Chula Vista, CA, US
    Full-time
    Successful candidates will have experience in an office setting.Position assists the business owners, management team and team members with a variety of tasks including processing invoices, collect...Show more
    Last updated: 30+ days ago • Promoted
    Administrative Assistant - 246416

    Administrative Assistant - 246416

    Medix • El Cajon, CA, United States
    Full-time
    Administrative Assistant – Care Management.El Cajon, CA | Full-Time | Mon–Fri, 8 : 00 AM – 5 : 00 PM.Administrative & Communication. Answer calls, emails, and route inquiries professionally.Draft, edit,...Show more
    Last updated: 3 days ago • Promoted
    Senior Administrative Assistant - Specialist (San Diego)

    Senior Administrative Assistant - Specialist (San Diego)

    Turner Construction Company • San Diego, CA, US
    Full-time
    Senior Administrative Assistant - Specialist (San Diego) at Turner Construction Company.Provide exceptional customer service and act as the senior administrative point of contact for the functional...Show more
    Last updated: 1 hour ago • Promoted • New!
    Administrative Assistant

    Administrative Assistant

    Pilot Company • El Cajon, CA, US
    Full-time
    Pilot Company is an industry-leading network of travel centers with more than 30,000 team members and over 750 retail and fueling locations in 44 states and six Canadian provinces.Our energy and lo...Show more
    Last updated: 2 days ago • Promoted
    Administrative Assistant

    Administrative Assistant

    Town & Country Escrow Corp • San Marcos, CA, United States
    Full-time
    We are looking for a full-time team member with a positive attitude to join our team.This position is full-time and in-person. The perfect candidate is someone great customer service.We are looking ...Show more
    Last updated: 2 days ago • Promoted
    Administrative Assistant

    Administrative Assistant

    ServiceMaster Restore • Chula Vista, CA, US
    Full-time
    Successful candidates will have experience in an office setting.Position assists the business owners, management team and team members with a variety of tasks including processing invoices, collect...Show more
    Last updated: 30+ days ago • Promoted
    Administrative Assistant 1

    Administrative Assistant 1

    Sodexo • San Diego, CA, US
    Full-time
    HTM Careers Are Challenging! But You Get Results.Bring Us Your Drive And Dedication, And We'll Provide The Growth Opportunities You've Been Searching For. Administrative Assistant To Support The HTM...Show more
    Last updated: 2 days ago • Promoted
    Administrative Assistant - Residential Program

    Administrative Assistant - Residential Program

    HealthRIGHT 360 • Escondido, CA, US
    Full-time
    Job Title : Administrative Assistant.HealthRIGHT 360 gives hope, builds health, and changes lives for people in need by providing comprehensive, integrated, compassionate care that includes primary ...Show more
    Last updated: 23 days ago • Promoted
    Administrative Assistance

    Administrative Assistance

    Clearance Jobs • San Diego, CA, US
    Full-time
    Administrative Assistance (AO) / Logistics Assistant.Provide administrative and logistics support to NSWCEN MEDICAL / SPORT MEDICINE and MENTAL HEALTH for BUD / s students, instructor staff and support...Show more
    Last updated: 8 days ago • Promoted
    Administrative Assistant III

    Administrative Assistant III

    Clearance Jobs • San Diego, CA, US
    Full-time
    Top Secret / SCI Program Support Coordinator.Serving as the central point of coordination for SIA program activities, meetings, and communications. Scheduling, coordinating, and facilitating recurring...Show more
    Last updated: 14 days ago • Promoted
    Administrative Assistant

    Administrative Assistant

    COAR Design Group • San Diego, CA, United States
    Full-time
    Architecture that enhances quality of life.Community is at the heart of everything we do and every project we complete.Communities can be small or large but they’re never singular.They tend to be l...Show more
    Last updated: 2 days ago • Promoted
    Administrative Assistant (San Marcos)

    Administrative Assistant (San Marcos)

    Town & Country Escrow Corp • San Marcos, CA, US
    Full-time +1
    We are looking for a full-time team member with a positive attitude to join our team.This position is full-time and in-person. The perfect candidate is someone great customer service.We are looking ...Show more
    Last updated: 2 days ago • Promoted
    Administrative Assistant

    Administrative Assistant

    USA Jobs • San Diego, CA, US
    Full-time
    We are looking for an Administrative Assistant to join our team.This person should possess understanding of administrative processes, honed customer service skills and a passion for technology, new...Show more
    Last updated: 30+ days ago • Promoted