Talent.com
Administrative Assistant
Administrative AssistantUltimate Staffing • Carlsbad, CA, US
No longer accepting applications
Administrative Assistant

Administrative Assistant

Ultimate Staffing • Carlsbad, CA, US
30+ days ago
Job type
  • Full-time
Job description

Job Description

The hours for this role at 10 : 30am - 7pm. MUST be okay with this schedule. This is also a long-term temporary role with potential to turn permanent.

We're looking for a proactive and detail-oriented Administrative Assistant! This role supports Project Managers in organizing, tracking, and delivering roofing projects of all sizes. The ideal candidate thrives in a fast-paced environment, enjoys problem-solving, and keeps projects running smoothly from start to finish.

Key Responsibilities

  • Support Project Managers with proposals, bids, and project schedules
  • Prepare and maintain accurate documentation, contracts, and forms
  • Track milestones, deliverables, and deadlines using scheduling tools
  • Review and verify subcontractor and vendor quotes
  • Maintain detailed notes and photo documentation throughout each project
  • Prepare closeout packages, including warranties, O&M manuals, and final photos
  • Create and send estimates, work orders, change orders, and invoices
  • Keep customer and project databases updated and organized
  • Answer phones, schedule estimates, and assist with general office coordination
  • Provide support for roofing / solar coordination when needed

Qualifications

  • 1-2 years of experience in project coordination or office administration (construction experience a plus)
  • High school diploma required; Bachelor's degree preferred
  • Proficiency with Microsoft 365 and / or Google Workspace
  • Bilingual (English / Spanish) a plus
  • Ability to work occasional weekends as needed
  • All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

    Create a job alert for this search

    Administrative Assistant • Carlsbad, CA, US

    Related jobs
    Resource Administrative Assistant

    Resource Administrative Assistant

    NBS • Temecula, CA, US
    Full-time
    Classification : Full Time, Non-Exempt.Location : Hybrid / Temecula Office.NBS currently has an opening for a Resource Administrative Assistant in the Customer Care Team. This position is responsible ...Show more
    Last updated: 22 days ago • Promoted
    Administrative Assistant

    Administrative Assistant

    CALIFORNIA FUNERAL ALTERNATIVES INC • Escondido, CA, US
    Full-time
    We are seeking a motivated and outgoing.In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best.Your res...Show more
    Last updated: 30+ days ago • Promoted
    Administrative Assistant

    Administrative Assistant

    ComForCare Home Health Care (North San Diego) • San Diego, CA, US
    Full-time
    ComForCare Home Care (North San Diego) is seeking a reliable and organized.Scheduler to coordinate caregiver schedules and ensure clients receive timely,. This role is vital to maintaining smooth op...Show more
    Last updated: 20 days ago • Promoted
    Administrative Assistant

    Administrative Assistant

    Healthy At Home Caregivers • Dana Point, CA, US
    Full-time
    Healthy At Home Caregivers – Dana Point, CA.Healthy At Home Caregivers, a trusted non-medical home care agency in Dana Point, is seeking a reliable and organized. Answer phones, emails, and gr...Show more
    Last updated: 30+ days ago • Promoted
    Administrative Assistant - Bilingual

    Administrative Assistant - Bilingual

    Mental Health Systems, Inc. • San Diego, CA, US
    Full-time
    At TURN our mission is Improving Lives.Our organization embraces the tenets of client-centered care, and our core values People, Culture and Growth are at the forefront of everything we do.We hire ...Show more
    Last updated: 30+ days ago • Promoted
    Administrative Assistant

    Administrative Assistant

    California Pain • San Diego, CA, US
    Part-time
    Responsible for assisting the Office in overall administration, planning, organizing and coordinating the daily operations to ensure quality patient care. Business Operations Services Main Activitie...Show more
    Last updated: 3 days ago • Promoted
    Administrative Assistant

    Administrative Assistant

    Robert Half • Chula Vista, CA, US
    Full-time
    We are looking for a detail-oriented Administrative Assistant to support a nonprofit organization in Chula Vista, California. This is a Contract position requiring 20 hours per week, with flexible s...Show more
    Last updated: 13 hours ago • Promoted • New!
    Administrative Assistant

    Administrative Assistant

    Ultimate Staffing • Oceanside, CA, US
    Full-time
    We're looking for a reliable and detail-oriented.This role supports multiple departments, manages daily office tasks, and ensures a positive, professional experience for employees and customers...Show more
    Last updated: 11 days ago • Promoted
    Administrative Assistant

    Administrative Assistant

    QED Systems Inc • San Diego, CA, US
    Full-time
    Marine Engineering firm is seeking a motivated, detail-oriented individual to fill an entry-level Administrative Support position. This role offers an excellent opportunity to start a career in a pr...Show more
    Last updated: 30+ days ago • Promoted
    Part-Time Administrative Assistant (Construction)

    Part-Time Administrative Assistant (Construction)

    AppleOne • Escondido, CA, US
    Part-time
    A construction company in San Marcos is looking for a part time Administrative Assistant to start ASAP!.Responsible for providing administrative support to project managers and office staff.Duties ...Show more
    Last updated: 13 hours ago • Promoted • New!
    Administrative Assistant

    Administrative Assistant

    Boutique Recruiting • San Diego, CA, US
    Full-time
    We are seeking a Mortgage Admin Assistant to join a growing financial institute in San Diego.This person will be responsible for supporting Loan Coordinators, answering and directing calls, data en...Show more
    Last updated: 30+ days ago • Promoted
    Administrative Assistant II

    Administrative Assistant II

    Blue Star Partners LLC • San Diego, CA, US
    Permanent
    Hours over 40 will be paid at Time and a Half).The Administrative Assistant II is responsible for supporting department managers and their staffs by performing various administrative tasks, includi...Show more
    Last updated: 30+ days ago • Promoted
    Legal Administrative Assistant

    Legal Administrative Assistant

    Manpower -Professional • Temecula, CA, US
    Full-time
    We are currently seeking a highly organized and detail-oriented Administrative Assistant to join our prestigious law firm located in Temecula, California. If you have a passion for providing excepti...Show more
    Last updated: 30+ days ago • Promoted
    Administrative Assistant III

    Administrative Assistant III

    Blue Star Partners LLC • Temecula, CA, US
    Full-time
    Temecula, CA – 100% Onsite – Local candidates only.Hours over 40 will be paid at Time and a Half.The Administrative Assistant III provides high-level administrative support to three or ...Show more
    Last updated: 30+ days ago • Promoted
    Administrative Assistant

    Administrative Assistant

    Creative Military Sales • Carlsbad, CA, US
    Full-time +1
    We are a Food Brokerage Company seeking a motivated and outgoing.In this role, you will provide support to our employees, and business manager ensuring orders and administrative tasks are processed...Show more
    Last updated: 30+ days ago • Promoted
    Administrative Assistant

    Administrative Assistant

    J To Insurance Agency Inc • San Diego, CA, US
    Full-time
    A regional insurance office is seeking a dedicated and organized Administrative Assistant to join our team.The ideal candidate will excel in multi-tasking, possess experience in a professional offi...Show more
    Last updated: 30+ days ago • Promoted
    Administrative Assistant

    Administrative Assistant

    Kochur Trummer Corp • San Diego, CA, US
    Full-time
    Ability to handle highly sensitive and confidential information.Highly organized and able to work in a computer-driven business environment. Strong communication skills are necessary.Working knowled...Show more
    Last updated: 11 hours ago • Promoted • New!
    Administrative Assistant_OPC

    Administrative Assistant_OPC

    Mental Health Systems, Inc. • San Marcos, CA, US
    Full-time
    Our organization embraces the tenets of client-centered care, and our core values.We hire exceptional individuals seeking meaningful opportunities in a purpose-driven environment.Provide clerical s...Show more
    Last updated: 1 day ago • Promoted