Sales & Logistics Coordinator Hybrid White Plains, NY

Title : Sales & Logistics Coordinator I / II

Industry : Trading

Location : White Plains NY

Salary : $60k-$65k (DOE)-Non Exempt

Report to : Department Manager

9 : 00-17 : 00-3days at the office

This position is responsible for delivering exceptional customer service coordinating logistics and providing sales support.

Responsibilities :

Provides Customer Service

Receive process and enter customer orders into internal control software (i.e. SAP / MOCA)

Issue invoices

Assist customers with issues answer questions and resolve problems in a timely manner

Maintain business relationships with customers and suppliers / vendors

Track shipments perform traces as requested / needed and update relevant parties

Monitor customer ordering patterns and follow up with Management on irregularities or missed orders

Follow up on or assist in post-customer billing and accounting issues and / or procedures

Performs Logistics Functions

Verify incoming and outgoing shipments

Inspect and ensure the accuracy of all logistics-related documents

Process relevant and necessary paperwork for import / export of countries (BL Commercial Inv etc.)

Place orders with suppliers as requested

Arrange transportation relevant to distribution and shipping

Obtain rates shipping schedules and vessel space

Check and compare all freight charges for accuracy and competitiveness filing claims on overcharges

Process payments prepare receipts and initiate billing procedures

File insurance claims

Perform any other logistics functions as necessary

Performs Sales Functions

Create purchase orders letters of credit and sales contracts

Monitor credit limits on each sale

Document new project inquiries from new and current clients

Liaise between sales staff and customers

Conduct research activities in order to grasp current needs

Identify and follow through on sales opportunities with current and prospective clients

Perform any other sales support functions as necessary

Performs Inventory Control Functions

Monitor invoices and orders

Ensure that appropriate inventory levels are maintained by other sales support staff

Track and expedite inventory for delivery as needed

Organize inventory

Report any inventory discrepancy to Management in a timely manner

Performs Bid Management Functions

Curate and screen bid opportunities

Organize and clarify bid requirements

Prepare bid documents

Coordinate with municipalities and internal sales teams

Track submission progress and manage deadlines

Qualifications :

3 to 5 years of related logistics / customer service / sales support experience

Excellent written and verbal communication skills

Highly efficient time management skills and ability to prioritize tasks

Strong capability to multitask and finish assigned projects before deadlines are due

Strong attention to detail and excellent follow-up skills

Proficient in Microsoft Office including Word Excel Outlook

Self-motivated and effective in a team setting and individually

Ability to work in a multi-cultural business environment

Associates degree

Key Skills

Sales Experience,Microsoft Office,Customer Service,Hotel Experience,Hospitality Experience,Basic Math,Microsoft Powerpoint,Salesforce,Filing,Project Management Software,Administrative Experience,Sales Support

Employment Type : Full Time

Experience : years

Vacancy : 1