Assistant to the Chief of Staff

Assistant to the Chief of Staff

Pennington Biomedical Research Center, a world-renowned academic research institute of Louisiana State University, is seeking an Assistant to the Chief of Staff in Baton Rouge, Louisiana.

The Assistant to the Chief of Staff plays a pivotal role in ensuring the smooth and efficient operations of the Office of the Chief of Staff. This dynamic position provides high-level administrative, organizational, and project management support in a fast-paced, confidential environment. Serving as a trusted partner, the Assistant manages complex schedules, coordinates high-priority projects, facilitates communication across departments, and anticipates the needs of the Chief of Staff to keep strategic initiatives moving forward. This role requires exceptional judgment, attention to detail, and the ability to manage multiple priorities with professionalism, discretion, and a proactive mindset.

Major Responsibilities :

• Provide executive-level administrative and operational support to the Chief of Staff, ensuring the smooth coordination of daily activities.
• Manage and prioritize the Chief of Staff's calendar, scheduling high-level internal and external meetings, engagements, and events.
• Prepare meeting materials, including agendas and presentations; record and distribute minutes; track and follow up on action items.
• Coordinate complex travel arrangements and accommodations, ensuring compliance with institutional policies and budget requirements.
• Draft, edit, and manage correspondence, reports, presentations, and other key documents with accuracy and professionalism.
• Maintain organized electronic filing systems for official documents, records, and procurement files.
• Facilitate the Chief of Staff's engagement with center leaders, government officials, and industry partners on strategic initiatives.
• Manage and advance special projects from concept to completion, ensuring timelines and deliverables are met.
• Perform additional duties to support the Chief of Staff and the institution's strategic priorities.
• Flexibility to work occasional evenings or weekends to meet critical deadlines.

Required Qualifications :

Preferred Qualifications :

Pennington Biomedical Research Center (PBRC) is an equal employment opportunity employer and serves as a model employer for individuals with disabilities.