Accounts Payable Associate

Description

Summary

The Accounts Payable Associate is responsible for accurately recording and processing financial transactions related to accounts payable. This position plays a critical role in maintaining our financial stability by working closely with other team members to ensure that invoices are processed accurately and on time. Additionally, the Accounts Payable Associate supports the accounting team in various tasks such as reconciling vendor statements and resolving discrepancies.

Essential Duties & Responsibilities

• Processes and validates invoices, ensuring accuracy and adherence to company policiesand procedures.
• Reviews and resolves invoices that failed to successfully process through OCR processing.
• Contributes to OCR invoice processing efficiencies by actively working to determine the rootcause of exceptions. Works with both vendors and procurement to minimize going forward.
• Assists with month-end, quarter end and year-end closing activities, including timely postingof vendor invoices and identifying required accrual entries.
• Responds to vendor inquiries and resolves billing issues in a timely and efficient mannerincluding the reconciliation of vendor statements.
• Collaborates with internal departments to resolve any discrepancies or inconsistencies ininvoice and payment records (e.g., resolve PO and receiving discrepancies related to vendorinvoices).
• Assists with reconciliation of Goods Received / Not Invoiced account.
• Ensures adherence to internal control processes related to invoice and PO processes.
• Assists with the implementation of process improvements to enhance the efficiency andeffectiveness of the accounts payable process.
• Assists with AP team’s administrative tasks as needed (e.g., department email boxmonitoring, voicemails, opening / scanning mail).

Qualifications

Supervisory Responsibilities : No Physical Demands and Work Environment : Office Setting

Equal Opportunity Employer

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