We are seeking a highly organized and detail-oriented Administrative Assistant to join our Office Services team. This role is essential to supporting daily operations across departments and maintaining a professional, efficient workplace. If you thrive in a fast-paced environment and enjoy being the go-to person for office support, we'd love to hear from you.
Key Responsibilities :
- Provide front desk reception coverage with a warm, professional demeanor
- Greet clients, visitors, and staff and manage visitor logs and check-in procedures
- Perform electronic filing in various county portals
- Sort and deliver incoming mail and correspondence
- Assist with scanning, copying, and filing of documents
- Distribute electronic filings and communications across departments
- Maintain cleanliness and stock levels in kitchen and copier areas
- Support special projects and other administrative tasks as assigned
Qualifications :
High school diploma or equivalent required; associate's degree or higher preferred1-3 years of experience in office support, administrative services, or receptionPrior experience in legal or professional services environments is a plusProficiency in Microsoft Office Suite (Word, Excel, Outlook)Excellent organizational skills and attention to detailAbility to manage multiple priorities under tight deadlinesStrong communication skills and professional presenceTeam-oriented with the ability to work independently and discreetlyPhysical Requirements :
Ability to sit for extended periods and operate standard office equipmentManual dexterity for handling documents and data entryVisual and auditory acuity for reading materials and responding to callsOccasional lifting of up to 20 poundsMobility to navigate office spaces and access suppliesClear speech for effective communication with clients and staffBenefits :
Paid Time Off : Paid vacation plus 8 company holidays to support work-life balance.Health Coverage : Medical, dental, and vision insurance with company contributions for you and your dependents.Supplementary Insurance : Life insurance, short-term disability, and Employee Assistance Program.Retirement : 401(k) plan with company match on your contributions.Growth : Career development opportunities to help you reach your goals.Apply today and become a key part of our professional and collaborative team committed to excellence in legal support and corporate services.