Executive Administrative Assistant Needed Immediately

Executive Assistant

We are seeking a poised, highly organized, and proactive Executive Assistant to support our senior leadership team. This role is pivotal in ensuring operational efficiency, strategic alignment, and day-to-day continuity in a dynamic and fast-paced environment. The ideal candidate is an exceptional communicator, adept at managing complex schedules, anticipating needs, and maintaining the highest degree of discretion and professionalism.

Compensation : $100,000-$130,000

Key Responsibilities

Provide high-level administrative support to executive leadership, including calendar management, meeting coordination, and travel arrangements (domestic and international)

Serve as a liaison between the executive team and internal / external stakeholders, handling communications with clarity, confidentiality, and diplomacy

Prepare and edit correspondence, presentations, reports, and briefing documents with precision and attention to detail

Coordinate board and leadership meetings, including scheduling, agenda development, and logistical planning

Manage sensitive information with discretion and sound judgment

Monitor and prioritize email communications; draft responses where appropriate

Support special projects and initiatives, often with limited oversight, requiring a high degree of initiative and independence

Oversee and manage expense reporting, reimbursements, and budget tracking for executives

Build and maintain strong working relationships across departments and with external partners

Qualifications & Experience

Minimum of 5–7 years of experience supporting C-suite or senior executives in a fast-paced, high-performance environment

Bachelor’s degree preferred; advanced degree or professional certification (e.g., CAP, PMP) a plus

Exceptional organizational skills with the ability to manage competing priorities and tight deadlines

Impeccable written and verbal communication skills

Discretion and sound judgment in handling confidential and sensitive information

Strong proficiency in Microsoft Office Suite, Google Workspace, and modern collaboration tools (e.g., Slack, Zoom, Asana)

Demonstrated ability to work both independently and as part of a team

High emotional intelligence, professionalism, and a service-oriented mindset

Our Commitment to Inclusion &

The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.