Engineering / Computer Science Administrative Assistant

About the Position

Please Note : Review of applications will begin on November 6, 2025.

Provides general office support and oversees the common daily operations of the Computer Science and Engineering Hub. Coordinates reception, offering accurate guidance and direction to all visitors, callers and correspondents. Maintains the calendars, schedules appointments, and serves as general assistant to the Chairs. Supports the Analyst and Office Manager with departmental purchasing, payroll, and coordination for large events. Aids Student Service Professionals with enrollment management forms and filing. Orders textbooks and desk copies. Provides course management assistance through collection and dissemination of course syllabi, student evaluations of faculty, full course descriptions, and assessment materials. Assists Chairs, staff, and regular faculty with department projects and events.

Responsibilities

General Administrative Support

• Performs general front-end operations for the Computer Science and Engineering Hub.
• Answers all incoming phone lines, handling calls independently whenever possible.
• Manages general correspondence and mail distribution and maintains faculty mailboxes.
• Responds to daily emails sent to the general websites of the Department of Computer Science and the School of Engineering.
• Manages the calendars and schedules appointments for Chairs.
• Update and maintain faculty office hours information each semester and posts schedules of classes and faculty office hours.
• Train and conduct orientation of student office staff.
• Assist student service professionals with creating student folders and adding and dropping students from courses.
• Assist students with enrollment management forms.
• Process student requests for Bay Card access credentials.
• Assist Chairs, faculty, and staff with special department projects and events.

Faculty Support

Curricular Assistance

Department Outreach

Minimum Qualifications

Entry to this classification requires fundamental written and oral communication skills, including a sound foundation in English grammar, spelling, and punctuation; an ability to understand standard office procedures; an ability to operate standard office equipment; an ability to learn office technology systems; an ability to perform basic mathematical calculations; and typing and keyboard skills. These entry qualifications would normally be obtained through completion of a high school program or its equivalent and some experience in an office environment.

Required Qualifications

Knowledge, Special Skills, and Abilities

Knowledge of college algebra level mathematics and introductory computer science courses is desirable but not required.

Certification, Licenses, and Education

Condition(s) of Employment

Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to : criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and / or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and / or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position.

All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department.

EEO Statement

All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, Cal State, East Bay provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. The CSU complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.