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Special Projects Coordinator

Special Projects Coordinator

People's Self-Help HousingSanta Maria, CA, US
22 days ago
Job type
  • Full-time
Job description

Job Description

Job Description

Description : Essential Functions

  • Travel to multiple properties regularly, depending on task assignments and deadlines.
  • Complete required training with Compliance.
  • Assist property managers in completing their large projects, which may be one of two types :

o Annual recertifications

  • ? Organize existing tenant files.
  • ? Send tenant notices for annual recertification interviews.
  • ? Prepare and print necessary paperwork.
  • ? Conduct tenant annual recertification interviews.
  • ? Send necessary verifications.
  • ? Complete paperwork and compliance documents for annual recertifications.
  • ? Enter recertification into Yardi.
  • ? Scan documents and close files.

    • Requirements :

    Skill & Knowledge Requirements

  • Must have effective communication skills, both verbally and in writing.
  • Must have strong listening and interpersonal skills.
  • Ability to manage confidential information in a sensitive manner.
  • Ability to maintain cultural sensitivity and confidence of residents.
  • Ability to work independently, with minimum supervision.
  • Proven record of meeting deadlines and manages multiple priorities.
  • Have working knowledge of and ability to operate / use scanners, copiers, and shared drives.
  • Ability to travel in Santa Barbara and San Luis Obispo Counties, mileage to be paid from designated office.
  • Works collaboratively in a team environment.
  • Ability to prioritize, multitask and meet deadlines autonomously.

    • Experience Requirements

  • Previous experience in an office administration position and office setting
  • Proven ability and experience maintaining confidentiality with proprietary company information and personal client information.
  • Proven ability to meet tight deadlines.
  • Spanish language required.
  • Preferred requirement : experience with income certifications.

    • License / Certification Requirements

  • Valid CA driver’s license, proof of auto insurance and access to a reliable vehicle.

    • Education Requirements

  • High school graduate or G.E.D.

    • Physical Requirements

  • May have to sit, stand, and / or walk for extended periods of time.
  • May have to reach, squat, bend, and / or lift office-related objects.
  • Ability to travel to different sites when coverage is needed.
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    Project Coordinator • Santa Maria, CA, US