Program Administrative Coordinator

Job Description

Job Description

Who We Are

At Hamilton Families, our mission is to end family homelessness in the San Francisco Bay Area. Since 1985, we have been meeting the most urgent needs of unhoused families in our community. Our programs specialize in preventing family homelessness when possible, providing shelter and transitional housing to families in times of need, supporting the wellbeing and academic achievement of children who experience homelessness, and quickly returning families to safe and stable housing throughout the Greater Bay Area. At Hamilton Families, we believe the San Francisco Bay Area is at its best when people from all backgrounds can start a life here, raise a family here, and thrive here. We envision a Bay Area where housing is accessible and affordable, where homelessness is rare, brief, and nonrecurring, and where all people and families have a safe and stable place to live. We foster an inclusive environment where diverse perspectives are valued and contribute to our collective success. Our commitment to inclusivity ensures every team member feels respected, supported, and empowered to thrive.

What You’ll Do

We’re excited to be hiring a Program Site Administrative Coordinator. This is an engaging and rewarding opportunity that plays an integral role within the organization. We are looking for someone who is passionate about working with our participants and contributing to the fight against homelessness. The Program Site Administrative Coordinator will report directly to Chief Program Officer and be part of the residential sites team.

What Your Day Looks Like

• Support leadership in initiatives and projects. Appropriately manage sensitive and confidential organization information
• Oversee calendars and schedules on behalf of program leadership
• Enters data into salesforce and ensures quality of data entered by case managers
• Supports data entry into the one system and reporting to funders
• Support and attend leadership and team meetings as well as participate in training and committees as assigned
• Provide meeting-related materials to attendees and distribute meeting minutes
• Participate in program decision-making and work with leadership to implement decisions
• Assist in managing schedules for 24 / 7 program operations
• Perform office management re : office supply inventories and ordering, equipment, inventory of office keys inventory for company vehicles, staff badges and door key as well as the overall organization of the office
• Provide a wide variety of skilled administrative support for both residential sites Management teams
• Act as a liaison between site and agency administrative team
• Support monthly receipts and billing processes for high-level staff and projects, providing budgetary support as needed
• Maintain clear records and communication with our Fiscal Department re : credit card reconciliation, monthly savings and other fiscal processes
• Assist in planning, organizing and training staff and participants in disaster preparedness, including keeping inventory of supplies and up to date documentation of procedures, etc.
• Assist in planning and facilitating participant workshops, volunteer groups, holiday activities and events

What Makes You Successful in This Role

What You Bring

We encourage applicants to apply even if they feel they do not meet all the listed criteria. We value diverse perspectives and believe in the potential for growth and development within our team. Your unique skills and experiences may be exactly what we need to succeed together.

Why Choose Us

Our Values

Salary Range : $32.00 per hour

Position Type : Non-exempt

Union Representation : No

Schedule : Monday – Friday; 9 : 00am – 5 : 00pm

Location : 1631 Hayes Street, San Francisco, CA

Hamilton Families is proud to be an Equal Employment Opportunity employer. Equity, diversity, and inclusion are central to our organization. We actively seek and prioritize diversity in our teams. We welcome applications from people with a variety of backgrounds and ages, including people of color, candidates with lived experiences, candidates in the LGBTQ+ community, and candidates who identify personally at any part of the gender spectrum. Additionally, we are committed to working with and providing reasonable accommodation for individuals with disabilities.