Manager, Utility Accounts Payable

Manager, Utility Accounts Payable

Position : Manager, Utility Accounts Payable (Full Time, Exempt)

Reports To : Director, Utility Operations

Compensation : Pursuant to Colorado regulations, if this job is performed in Colorado, the salary range is $95,000-$111,000. Eligible to participate in the company benefits plan. We offer health, vision, dental, and pet insurance. We offer a 401(k) retirement plan, student loan assistance, licensing and continuing education reimbursement, and parental leave.

Summary : The Manager, Utility Accounts Payable ("Manager") is responsible for the management and oversight of the utility accounts payable process for all communities on the utility billing platform, ClearCharge. The Manager will be required to coordinate with internal and external parties to ensure successful and timely payments of all utility bills. To successfully manage these responsibilities, the Manager must have technical expertise in all facets of utility invoice processing and have a strong working knowledge of utility management operations and processes. Furthermore, the Manager must have strong communication and leadership skills to effectively coordinate with internal stakeholders, utility providers, and others involved in the process.

Responsibilities : (Including but not limited to)

• Successfully managing the daily, weekly, and monthly accounts payable processes within Cardinal Group utility billing service, ClearCharge.
• Overseeing and managing the end-to-end accounts payable process, ensuring timely vendor payments.
• Direct oversight of outsourced accounting team that provides support for ClearCharge AP processes.
• Establish new accounts in various utility portals or property management systems.
• Management of the payment approval queue in coordination with the property accounting and treasury functions at Cardinal Group.
• Management of the funding process native to ClearCharge, including reconciling accounts receivable and accounts payable on regular basis.
• Reconcile bank account statements and credit card statements.
• Management of the exporting and importing of utility invoices, ensuring data accuracy and data integrity in the various systems used by Clear Charge.
• Management of the tasks assigned to other participants in the accounts payable process, including, as needed, training of those participants on new tasks.
• Assist with establishing and documenting SOPs, workflows, training, and success metrics necessary to operate Cardinal Group's utility billing platform at scale.
• Downloading and uploading various utility invoices, auditing as needed for exceptions.
• Collaborating with third parties to ensure all data is received, audited and uploaded appropriately into Cardinal Group's utility billing platform.
• Assisting with electronic payments to utility providers.
• Other tasks, as assigned by the Director.

Qualifications :

Work Environment : The work environment characteristics described here are representative of those a Team Member encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Incumbents work in an office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers and filing cabinets.

Physical Demands : The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the Team Member is regularly required to use hands to finger, type, handle, or feel and talk or hear. The Team Member is frequently required to stand; walk; reach with hands and arms, and stoop, or squat. The Team Member is often required to sit. The Team Member must be able to push, pull, lift, carry, or maneuver office products and supplies of up to twenty (20) pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their Team Leader.