Scheduling Analyst

Scheduling Analyst

The Scheduling Analyst for the School of Film & Television (SFTV) reports to the Director of Operations and serves as a key member of the administrative and operations team. This role is responsible for the development and coordination of academic course schedules and the integration of non-curricular programming needs such as events, workshops, guest speakers, and screenings. The Scheduling Analyst gathers and analyzes data on space usage, maintains an in-depth understanding of facility capabilities and amenities, and collaborates closely with department Chairs and the administration to ensure strategic and efficient use of SFTV classrooms, labs, editing rooms, sound stages, theaters and other specialized rooms. This position plays a vital role in supporting the academic mission, strategic plan, and operational efficiency of the school.

Position Specific Responsibilities / Accountabilities

Academic Course Scheduling

• Manage development of the academic course schedules while coordinating the integration of non-curricular programming such as special events, workshops, and film screenings.
• Analyze space usage and maintain detailed knowledge of facility features (e.g., AV capabilities, seating capacity, technical equipment) to ensure optimal room assignments and maximize utilization of SFTV spaces.
• Spearhead course scheduling efforts including meetings, announcements, timelines, and distribution of resources resulting in clarity and understanding across multiple SFTV stakeholders including Chairs, Associate Dean of Faculty, and Assistant Dean of Students.
• Collaborate with department Chairs, Associate Dean of Faculty and Assistant Dean of Students to review course offerings including electives, technology and AV needs by course. Review enrollment restrictions and associated impacts. Evaluate trends and scheduling patterns to inform optimal course placement in terms of day, time block, and cohort alignment.
• Maintain advanced knowledge of SFTV curricular progression and pre-requisites for all undergraduate and graduate programs. Ensure they are coded accurately.
• Ensure cross-listing of courses within SFTV programs are properly generated and aligned with enrollment strategy.
• Advanced understanding of cross-listing courses with other colleges, associated factors and how it relates to SFTV's enrollment strategy.
• Coordinate faculty instructional assignments in collaboration with Chairs and academic leadership; ensure accurate entry of faculty workload, instructional hours in alignment with contracts and university policies.
• In collaboration with Chairs, identify faculty scheduling preferences via surveys. As needed, re-confirm availability with part-time faculty.
• Evaluate scheduling preferences and implement when feasible, while prioritizing the student experience, best practices, and Registrar's recommendations.
• Forecast and manage key scheduling logistics, tasks and milestones while incorporating Bulletin and Registration timelines and highlights.
• Submit scheduling drafts to department Chairs for review and implement necessary revisions through to final publication prior to registration.
• Audit schedules for compliance with institutional policies and ensure accuracy of data for reporting and publishing.
• Process changes such as section cancellations, instructor reassignments, and course relocations and communicate changes accordingly.

Bulletin and Registration

Non-curricular Scheduling

Performs other related duties as assigned.

Loyola Marymount University Expectations

Exhibit behavior that supports the mission, vision, and values of the university. Communicate and employ interpersonal actions that model high standards of professional, responsible, accountable, and ethical conduct. Demonstrate a commitment to outstanding customer service.

Requisite Qualifications

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of this position.