Job Description
Job Description
Salary : $70-$90K
Position Summary
TheAccounts Payable Supervisor oversees the full-cycle accounts payable function, ensuring accurate, timely, and compliant processing of invoices. This position is responsible for managing a small AP team, streamlining processes, enforcing policy compliance, and supporting the month-end close. The ideal candidate brings hands-on experience in a high-volume, project-driven environment with a focus on construction or subcontracting.
Key Responsibilities :
Invoice & Payment Management
- Supervise daily invoice entry, matching, and approval workflows for ~100 invoices / day.
- Review and validate vendor invoices, purchase orders, and receiving documents for accuracy.
- Ensure timely vendor payments via ACH and credit card in accordance with project schedules and company policy.
- Resolve invoice discrepancies and communicate with vendors and internal teams.
Month-End Close & Reporting
Coordinate AP accruals, cutoff procedures, and reconciliations during month-end close.Prepare AP aging reports and assist in cash flow forecasting with Treasury Manager.Ensure proper job costing and GL coding in coordination with project and accounting teams.Compliance & Controls
Maintain compliance with company policies, contract terms, lien waivers, and tax requirements (e.g., W-9s, 1099s).Oversee subcontractor compliance with insurance certificates, preliminary notices, and payment terms.Support audit requests and ensure proper documentation is retained and accessible.Team Leadership
Lead, train, and support a team of AP clerks or specialists (13 direct reports).Assign workload, monitor productivity, and implement process improvements.Promote a collaborative, detail-focused, and accountable AP culture.Qualifications
5+ years of accounts payable experience, with at least 2 years in a supervisory role.Prior experience in construction, subcontracting, or job cost accounting.Proficient with construction ERP systems (e.g., Sage Intacct or similar).Strong knowledge of job costing, lien waivers, subcontractor compliance, and 1099 reporting.High attention to detail, organizational skills, and ability to manage deadlines in a fast-paced environment.Intermediate to advanced Excel skills.Preferred Qualifications
Experience with electrical subcontractor operations and AIA billing environments.Familiarity with sales and use tax, certified payroll, or retainage tracking is a plus.Associate or bachelors degree in accounting or business preferred but not required.Benefits :
Close knit, team-oriented work environmentMedical, Dental and Vision Insurance401KBonus opportunitiesPTOPaid HolidaysSick DaysContinued Education Opportunities and ResourcesEnterprise Electrical Core Values
Safety First, Safety Always (Safety)
Committed to Excellence (Greatness)
Plan it, Do it, Own it (Accountability)
Learn it, Know it, Teach it (Mentorship)
One Team, One Goal (Teamwork)
Positive Attitude Required (Positivity)
