Executive Secretary V

Executive Secretary V

Tuvli is looking for an Executive Secretary V to provide professional support services to Department of State's Bureau of Consular Affairs-Front Office.

Responsibilities include:

• Managing the processing and quality assurance of all forms of correspondence, including cables, memorandums, letters, and briefing papers, ensuring consistency with Department standards.
• Assisting CA/P S Administrative Assistants and Management Analyst in managing complex internal tasks, deadlines, and deliverables.
• Serving as the principal administrator for the CA/P SharePoint site, developing advanced workflows, managing permissions, and ensuring compliance with Departmental guidance.
• Analyzing and prioritizing incoming memos, submissions, and reports, providing strategic recommendations to senior leadership.
• Directing the clearance process for high-priority action items, ensuring timely and accurate responses from CA/P staff.
• Coordinating closely with the CA Front Office, all CA directorates, other Department bureaus, and 7th floor staff to facilitate top-level policy and communications initiatives.
• Leading the development and clearance of media, press guidance, talking points, congressional engagement, social media, and messaging campaigns to protect U.S. citizens and secure America's borders.
• Preparing and reviewing complex briefing materials for senior officials, including public presentation outlines and strategic reports.
• Editing internal policy and operational documents; drafting high-level correspondence and reports.
• Preparing, compiling, and synthesizing input from CA/P for weekly activity reports and other strategic documents.
• Advising the CA/P Director on emerging issues and recommending actions on matters requiring immediate attention.
• Serving as the bureau's SharePoint and digital communications expert, providing advanced training and briefings to staff and external partners.
• Assisting in developmental, leadership, and training initiatives for CA/P staff.
• Assisting with HR functions in coordination with the Deputy Director, including hiring, onboarding, personnel actions, and bidding.
• Managing the flow of complex inquiries from congressional offices, other bureaus, and the White House, ensuring accurate routing, drafting, and clearance.
• Secondary/Backup Duties include:
• Reviewing time and attendance records and overseeing leave and rotation planning for the office.
• Managing office-wide email distribution lists, organizational calendars, and internal communication channels.
• Overseeing onboarding and offboarding processes, ensuring seamless transitions for staff and coordination with IT and HR.
• Supervising office supply management and automation equipment maintenance.
• Reviewing travel authorizations and vouchers; overseeing travel planning and compliance.
• Leading coordination of high-profile meetings, seminars, and conferences, both domestically and overseas.
• Developing and maintaining strategic stakeholder contact lists, including diaspora groups, industry leaders, media, and congressional offices.
• Overseeing newsletter and email distribution list management, ensuring effective outreach and communication.
• Reviewing and approving meeting minutes and ensuring follow-up on action items.

Qualifications include:

• Master's Degree preferred; Bachelor's Degree required.
• 5+ years' work experience in the Bureau of Consular Affairs or related field.
• 5+ years' professional experience in governmental affairs, public affairs, or strategic communications.
• 3+ years supervisory experience.
• Advanced knowledge of SharePoint and Microsoft Office suite.
• Superior organizational, communication, writing, and editing skills.
• Demonstrated ability to draft and edit strategic communication materials for senior audiences.
• Strong organizational, interpersonal, coordination, and communication skills.
• Proven leadership and supervisory skills, including mentoring and training staff.
• Strong analytical skills; ability to interpret and apply complex regulatory materials.
• Ability to coordinate effectively with senior Department officials and external stakeholders.
• Ability to manage multiple high-priority tasks under pressure.
• Commitment to maintaining composure and objectivity in stressful situations.
• Active Secret Clearance.

Job ID 2026-21686 Work Type On-Site Pay Range $50.00 Health & Welfare $4.23 Benefits SCA - The company offers a comprehensive benefits program, including medical, dental, vision, life insurance, 401(k) and a range of other voluntary benefits. Vacation, holiday and sick Leave offered will be as defined under the DOL's Wage Determination.

Company Description Work Where it Matters Tuvli, an Akima company, is not just another federal IT contractor. As an Alaska Native Corporation (ANC), our mission and purpose extend beyond our exciting federal projects as we support our shareholder communities in Alaska. At Tuvli, the work you do every day makes a difference in the lives of our 15,000 Iupiat shareholders, a group of Alaska natives from one of the most remote and harshest environments in the United States. For our shareholders, Tuvli provides support and employment opportunities and contributes to the survival of a culture that has thrived above the Arctic Circle for more than 10,000 years. For our government customers, Tuvli ensures that solutions are strictly aligned with agency processes and desired program outcomes while delivering the best value for technology investments. As a Tuvli employee, you will be surrounded by a challenging, yet supportive work environment that is committed to innovation and diversity, two of our most important values. You will also have access to our comprehensive benefits and competitive pay in addition to growth opportunities and excellent retirement options.