Operations Secretary

Job Description

Job Description

We are looking for an Office Clerk on a contract basis in Santa Barbara, California. In this role, you will provide essential administrative and clerical support to ensure smooth daily operations, while maintaining a detail-oriented and welcoming environment. This position is ideal for someone with strong organizational skills and the ability to manage multiple tasks efficiently.

Responsibilities :

• Welcome and assist visitors.
• Perform accurate data entry and administrative tasks.
• Organize and manage records.
• Compile data from various sources to create detailed reports and spreadsheets.
• Review documents and reports for accuracy, completeness, and compliance with established standards.
• Order and manage office supplies, forms, and equipment.
• Operate modern office equipment to support daily administrative functions.
• Proven experience in administrative assistance and customer service roles.
• Proficiency in data entry and familiarity with software systems like Microsoft Excel, Word, and Outlook.
• Strong organizational skills, including the ability to manage files and maintain detailed records.
• Ability to schedule appointments and coordinate tasks efficiently.
• Familiarity with scanning and shipping functions.
• Excellent communication skills and attention to detail.
• Commitment to maintaining confidentiality and professionalism.