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Human Resources Employment Specialist

Human Resources Employment Specialist

Mid-Columbia Center for LivingThe Dalles, OR, US
13 days ago
Job type
  • Full-time
Job description

HR Employment Specialist

The HR Employment Specialist is responsible for performing a variety of technical and administrative support functions in the Human Resources department. This role will assist in recruitment and onboarding processes, as well as manage and maintain personnel-related documentation per Agency policy and state / federal regulations.

Mid-Columbia Center for Living (MCCFL) is a Certified Community Behavioral Health Clinic (CCBHC) that specializes in providing services that are both trauma-informed and recovery-oriented to persons / consumers with mental illness and addictions. Trauma-informed care includes safety, choice, collaboration, trustworthiness and empowerment for both clients and staff. MCCFL serves Hood River, Wasco and Sherman Counties and utilizes a consumer-involved, consumer-engaged and consumer-driven model. MCCFL provides a whole-person care approach to adults and children to address both physical and mental health needs. MCCFL offers a variety of programs including a mobile crisis unit, intensive case management, ongoing counseling, community support, supported employment, jail diversion, hospital discharges, hearings and more.

What You'll Need :

Any combination of education, licensure, and experience that demonstrates the ability to perform the position's essential responsibilities. This includes :

  • Combination of two (02) years of education and / or relevant experience.
  • One (01) year of experience in an administrative and / or HR-related support role.
  • Demonstrated proficiency in Microsoft Office (particularly Word, Excel, PowerPoint and Outlook).
  • Strong organizational skills with a high level of attention to detail and accuracy.
  • A Human Resources Certification (e.g., aPHR) is preferred.
  • Must possess a valid Oregon or Washington Driver's license for infrequent local travel between locations and to attend required meetings and / or trainings or possess an alternate means of reliable transportation.

Essential Responsibilities :

The following list represents the essential responsibilities (functions) of the position. It does not, however, represent all of the duties the position may be asked to perform :

  • Support administrative functions of the HR department under the direction of the HR Generalist II :
  • Serve as first point of contact in the HR department; assist Agency workers and respond to general public requests as directed; refer issues outside of the scope of position to appropriate HR staff.
  • Maintain personnel files, assuring documents are filed in a timely manner. Ensure compliance with state and federal laws; create and maintain volunteer / intern records.
  • Monitor and track employee performance evaluations; prepare and process personnel action forms and documentation related to changes in employee status and pay.
  • Manage and organize the HR email inbox; respond to HR-related inquiries from staff and leadership in alignment with policy and / or laws where applicable; use discretion to determine when requests need to be escalated to other HR staff.
  • Update and maintain information in HR databases; ensure that information is current and accurate.
  • Prepare, update, and maintain a variety of HR-related reports, data, and documentation in compliance with Agency, Union, and state / federal guidelines.
  • Monitor and verify staff certification, licensure, and education; notify staff of expiration and renewal requirements.
  • Participate and / or assist in the development of special projects as assigned.
  • Exhibit a high level of professionalism when interacting with employees from various departments and maintain confidentiality at all times.
  • Regular and reliable attendance.
  • Support various recruitment functions under the direction of the Talent Acquisition Partner :
  • Compose job postings and other recruitment materials as directed.
  • Place advertisements via print, internet media, and other identified sources.
  • Receive and screen applications as assigned.
  • Schedule and coordinate interviews.
  • Provide information to the public regarding open positions.
  • Conduct pre-employment activities :
  • Conduct reference checks.
  • Prepare offer letters as directed.
  • Ensure that employment materials have been received and other pre-employment functions (e.g. degree verification, drug screening, criminal background checks, driving records) are initiated and / or completed.
  • Provide guidance to new employees during initial onboarding regarding HR- and benefit-related matters; refer new employees to appropriate HR staff as needed for ongoing support.
  • Manage the new hire orientation process :
  • Prepare onboarding materials.
  • Facilitate new-hire orientation in collaboration with various department leaders.
  • Present HR-related policies and procedures to new hires.
  • Track new hire-specific training and paperwork requirements and ensure timely and accurate completion as it relates to laws and compliance standards.
  • Maintain and track distribution of building keys.
  • Create personnel files for new employees.
  • Provide support in new hire benefit administration :
  • Update insurance administrator with new employee enrollment information.
  • Ensure that new, eligible employees have enrolled in health and optional insurance benefit systems in the allotted time upon hire.
  • Reconcile invoices for HR expenses.
  • What We'll Do :

    We recognize your value and will strive to keep you engaged and appreciated. The selected candidate will receive :

  • Competitive salary, dependent on experience.
  • The Hiring Process :

  • Application review
  • Questionnaire (if additional information is needed)
  • Panel Interview
  • Possible second-round panel interview
  • Conditional Offer
  • DMV Record Review, if the position requires driving
  • 10 Panel Drug Screen (Although recreational marijuana use is legal in the state of Oregon, you will not be considered for this position if you're unable to pass a pre-employment drug screening due to federal regulations.)
  • Criminal History check through Orchards BCU
  • Reference check
  • Licensure Primary Source Verification
  • MCCFL provides reasonable accommodations for qualified individuals with disabilities. To request accommodation in the recruitment or selection process, please contact human resources at 541-288-4359 or email hr@mccfl.org.

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    Human Resource Specialist • The Dalles, OR, US

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