Accounting Clerk

Position Summary:

Under the direction of the Director of Accounting, the Accounting Clerk is responsible for assisting the accounting department in performing clerical tasks such as entering data into financial databases, processing and recording transactions, preparing reports and budgets, fielding communications with clients and vendors, fact-checking, filing, and other duties, as needed.

Essential Job Functions and Responsibilities:

• Assists in maintaining spreadsheets, reports, etc., in the accounting system.
• Post all accounts payable invoices.
• Review invoices and billing statements, verifying information, ensuring funds are properly allocated before payment, and follow up on past dues.
• Analyze and reconcile spreadsheets, reports, and statements (researching causes of discrepancies and taking action to ensure that accounts balance).
• Filing all AP paperwork, ensure documents are in correct files.
• Gather grant backup documentation for reimbursement, work with development to ensure accuracy.
• Help post all end-of-month journal entries and monthly accruals efficiently.
• Perform various research of accounts as needed: download monthly credit card statements and distribute them to the correct employee for coding monthly.
• Maintains financial security by following internal accounting controls.
• Verify and maintain current certificates of insurance for outside vendors.
• Assists with special projects for the Accounting Department as required. (Yearly Audit)
• Performs a variety of recordkeeping, reporting and other related duties as assigned.
• Complies, maintains and updates data, lists and reports.
• Serves as backup to telephone rotation on as needed basis.
• Serves as backup to Accounting Specialist.

Education:

• High school diploma, GED or equivalent knowledge and experience

Other Qualifications or Requirements:

• Minimum of two - three years' experience in data entry/accounting in a professional environment.
• Mission-driven, guided by core values, and a pleasure to work with.
• Requires good working knowledge of Windows environment in Word, Excel.
• Proficiency in accounting software.
• Must be highly organized, accurate, and multi-task oriented.
• Excellent interpersonal skills.
• Must maintain an excellent attendance record and be deadline driven.
• Possess good oral & written communication skills.
• Requires strong commitment to maintaining confidential information at the highest level.
• Must pass a drug screen and background check.
• Eligibility to work in the United States.

Key Competencies:

Interpersonal:

• Ability to work independently as well as within a team environment.
• Works well with the public and provides exceptional customer service.
• Strong interpersonal skills and ability to maintain confidentiality.

Written Communications:

• Strong written communication skills required to maintain quality documentation and effectively communicate with a broad range of individuals.

Analytical:

• Good math aptitude.
• Good analytical skills needed to analyze various job tasks

Oral Communications:

• Strong verbal communication skills required to effectively communicate with a broad range of individuals.
• Ability to listen to and understand information and ideas presented through spoken words and sentences.

Leadership:

• Not applicable

Organizational:

• Ability to organize work area, supply room and maintain data for required reports.

Problem-Solving

• Ability to meet contract office requirement standards and prescribed deadlines.
• Ability to tell when something is wrong or is likely to go wrong. Recognizing there is a problem.

Equipment

• Proficiency in all MS Office applications, especially, Excel and PowerPoint
• Working knowledge of telephones, copy and fax machines and mail metering equipment.

Other Qualifications or Requirements:

Mental Effort:

• Ability to think clearly and multitask.

Physical Requirements:

• Be able to reach overhead.
• Be able to work in various positions, including, but not limited to, stooping, standing, bending over, sitting, kneeling and squatting for extended periods of time.

Visual Effort:

• Well-lit office environment requiring average amount of visual effort.
• Ability to see details at close range (within a few feet).

Safety:

• Follows all prescribed safety regulations to diminish accidents.
• Knowledge of evacuation procedures and the whereabouts of exits and fire extinguishers.
• Immediately report circumstances you consider may present a hazard to yourself and others.

Security

• Must abide by all security regulations of the facility.

Declaration:

This job description is not designed to cover or contain comprehensive listing of activities, duties or responsibilities that are required of the employee. They may be subject to change at any time.

Work Environment:

The work environment characteristics described here are representative of those that an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions