Accounts Payable

Position : Accounts Payable Specialist

Location : South Bend, IN

Schedule : Full-time, onsite

Salary : $43,700 - $47,800 annually (equivalent to $21-$23 / hour)

About the Opportunity for an Accounts Payable Specialist :

Join a stable and growing finance team with a high-volume AP environment (350-400 invoices weekly).

Work closely with materials management and department supervisors to ensure invoice accuracy and timely approvals.

This role offers variety, autonomy, and the ability to support process improvements within the AP workflow.

Overview of the Accounts Payable Role :

Perform invoice entry, bill-paying functions, and 3-way matching using the Paragon system.

Manage both PO-based invoices (30-40% match in system) and non-PO invoices requiring GL coding (approximately 50%).

Assist with weekly payment runs, vendor communication, and discrepancy resolution.

Support the accounting team by ensuring accuracy, compliance, and proper internal controls throughout the AP cycle.

Key Responsibilities :

Sort, code, and match invoices utilizing a 3-way match process for PO-related transactions.

Partner with materials management to research and resolve invoice discrepancies.

Review and code non-PO invoices (utilities, rent, service contracts, etc.).

Ensure proper coding for prepaid expenses and fixed-asset related invoices.

Collaborate with department supervisors for timely approvals and issue resolution.

Accurately code invoices to the appropriate department, period, and general ledger accounts.

Enter and analyze AP transactions in compliance with accounting policies and internal controls.

Perform weekly payment processing, including preparing and submitting batches.

Develop and maintain vendor relationships, addressing inquiries and resolving discrepancies as needed.

Preferred Qualifications for the Accounts Payable Specialist :

1-3+ years of Accounts Payable or general accounting experience.

Experience with 3-way match and high-volume invoice environments.

Strong organizational skills with high attention to detail and accuracy.

Ability to work independently and manage multiple deadlines.

Excellent communication and interpersonal skills.

Prior experience with Paragon or similar AP / ERP systems is a plus (training provided).

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