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Executive Assistant

Executive Assistant

Aston CarterOxnard, CA, US
6 hours ago
Job type
  • Full-time
Job description

Executive Assistant

We are seeking a highly organized and proactive Executive Assistant to support our Energy Execution leadership team. This role is ideal for someone who thrives in a fast-paced environment, excels at managing multiple priorities, and is passionate about operational excellence. The Executive Assistant will provide high-level administrative and program coordination support, ensuring seamless day-to-day operations and strategic execution. Although this position is mostly remote, candidates must sit out of PT or MT time zone. Role will also require occasional travel.

Qualifications

  • 2+ years of experience as an Executive Assistant
  • Experience working with C-Suite / VP level executives preferred
  • Ability to manage calendars, organize meetings, and provide other administrative support

Job Description

Leadership Support & Administrative Coordination

  • Manage complex calendars and scheduling for senior leaders.
  • Coordinate travel arrangements and prepare detailed itineraries.
  • Draft and edit communications, reports, and presentations.
  • Process expense reports and invoices; track departmental budgets.
  • Maintain confidentiality and professionalism in all interactions.

    • Program Administration

  • Coordinate logistics for programs, meetings, and deliverables.
  • Act as liaison between leadership, internal teams, and external partners.
  • Prepare data and materials for leadership updates and presentations.
  • Support special events including off-sites and client engagements.
  • Ensure timely and accurate submission of administrative documentation.

    • Operational & Logistical Management

  • Organize team meetings, virtual events, and ensure technical readiness.
  • Manage systems for time entry, travel, and expense tracking.
  • Coordinate with IT and facilities for equipment and workspace setup.
  • Provide support across time zones, including occasional after-hours coordination.
  • Ensure compliance with travel and expense policies.

    • Job Type & Location

    This is a Contract position based out of Denver, CO.

    Pay and Benefits

    The pay range for this position is $30.00 - $36.00 / hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following :

  • Medical, dental & vision
  • Critical Illness, Accident, and Hospital
  • 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
  • Life Insurance (Voluntary Life & AD&D for the employee and dependents)
  • Short and long-term disability
  • Health Spending Account (HSA)
  • Transportation benefits
  • Employee Assistance Program
  • Time Off / Leave (PTO, Vacation or Sick Leave)

    • Workplace Type

    This is a fully remote position.

    Application Deadline

    This position is anticipated to close on Nov 14, 2025.

    About Aston Carter

    Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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    Executive Assistant • Oxnard, CA, US