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E-Billing Coordinator

E-Billing Coordinator

Buchanan Ingersoll and Rooney PCPittsburgh, PA, United States
13 hours ago
Job type
  • Full-time
Job description

E-Billing Coordinator

Buchanan Ingersoll & Rooney is a national law firm with a proven reputation for providing progressive, industry-leading legal, business, regulatory and government relations advice to our regional, national and international clients.

We are currently recruiting for an E-Billing Coordinator in Pittsburgh, PA, Philadelphia, PA, or Washington, DC . This individual will track and monitor submissions and acceptance of e-billed invoices through eBillingHub and specific vendor sites. They will assist the Billing Coordinators as need to help resolve submission issues, including appeals of rejections and reductions. They will also check for new matters and rate approvals on vendor sites and work with the Billing team to ensure data integrity in Elite 3E.

This position may be fully remote. Applicants must live within 1 hour commute time to a Buchanan office location.

Key Responsibilities

  • Work with Billing Coordinators to submit invoices to vendor sites via eBillingHub in accordance with Outside Counsel Guidelines.
  • Track and monitor invoice submissions using eBillingHub.
  • Ensure invoice acceptance in vendor sites such as Legal Tracker, T360, and others.
  • Perform a first-level attempt to correct e-billing issues such as fixing block-billing and task codes, and resubmit any rejected invoices.
  • Monitor vendor sites for newly created matters and work with Billing team to set up matters in 3E.
  • Review vendor sites for timekeeper rate approvals and communicate rate adjustments to Billing and Pricing teams as necessary.
  • Assist the e-billing Supervisor in suggesting actions the Billing team might take in the future to avoid reductions and rejections of certain line items.
  • Other duties as assigned by the E-Billing Supervisor.

Skills and Requirements

  • Associates Degree with emphasis in business or accounting, or equivalent work experience, required.
  • Prior experience with legal billing or other accounting functions.
  • 2 or more years of experience in a law firm or other professional service environment.
  • Familiarity with Elite 3E, Elite Enterprise or Aderant financial systems, in addition to eBillingHub or BillBlast, and major vendor sites such as T360, Legal Tracker and CounselLink.
  • Flexibility to work overtime and weekends, if needed.
  • Demonstrated proficiency with Microsoft Office, especially Excel and Word.
  • Ability to organize and prioritize workload.
  • Excellent communication skills, both written and verbal.

    • Why should you work at Buchanan?

    Buchanan offers an outstanding benefits package that includes :

  • Competitive Salaries
  • Generous Paid Time Off, Including a Floating Holiday
  • Paid Holidays
  • WorkWell Wellness Program
  • Paid Parental Leave
  • Caregiving Assistance Through BrightHorizons (child, elder and pet care!)
  • Access to Firm-wide Emergency Assistance Fund
  • Insurance - Medical, Dental, and Vision
  • 401K and Retirement Savings Program

    • We are an Equal Opportunity Employer.

    Pay : $65,000 - 75,000 annually

  • Pay ranges are provided in compliance with S32-1453.01 Washington, DC's pay transparency law; actual pay may vary based on a variety of factors, including education, applicable experience, etc.

    • Equal Opportunity Employer / Protected Veterans / Individuals with Disabilities

    This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

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