Grant Administrator

Grant Administrator

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

The Grant Administrator will serve as an integral partner in all grant applications, building budgets, providing guidance, resolving issues, and helping navigate the research proposal and submission process. The Grant Administrator will serve as the primary liaison between the Principal Investigators, MGB Research Management, and the research administrators based at affiliate and subaward sites. Under the guidance of the MPEC Administrative Finance Manager, the Grant Administrator will comply with sponsor policies and procedures, provide counsel to MPEC investigators regarding all aspects of research administration, and will ensure the successful execution of sponsored awards. The Grant Administrator will assist with study procurement and follow all applicable procurement regulations, troubleshoot issues, resolve roadblocks to advance research efforts, and serve as an effective representative of the Center. Additionally, the Grant Administrator will ensure the responsible and compliant use of sponsored award and sundry funds by conducting budget forecasting, monitoring fund statements, resolving accounting issues, and overseeing personnel allocations.

Pre-Award:

• Oversee all aspects of the grant application process, including development of study budgets for sponsored research and associated funds in accordance with sponsor and MGB fiscal policies and procedures
• Serve as primary contact for collaborating sites regarding development of budgets, addressing fiscal questions, and monitoring for compliance with MGB and sponsor policies
• Understand and conform with the administrative compliance regulations of all sponsors as well as with MGB policy; stay current and up-to-date on all policy changes
• Assist with maintaining and producing up-to-date NIH Common Form Other Support and Biosketch and supplement for Center faculty.

Post-award:

• Provide Principal Investigators and subaward sites counsel regarding fiscal strategy; anticipate and proactively address problems
• Consult with the Compliance Specialist to ensure appropriate approvals and agreements are in place for human subjects work and data and materials transfers; monitor as appropriate through award life cycle
• Monitor project expenditures, including monthly assessments of fund activity; make recommendations of actions as necessary; prepare and maintain financial reports on an ongoing basis
• Collaborate with Principal Investigators and Project Managers on annual NIH/foundation progress reports
• Provide timely closeout of all expired projects through the coordination of fiscal and administrative resources throughout the system
• Advise regarding the allowability of costs to be charged to a grant and assist with research procurement
• Work with Research Finance to resolve complex accounting issues

MPEC responsibilities:

• Meet bi-weekly with Administrative Finance Manager to review progress
• Manage salary allocations and effort distributions for Center personnel
• Review and distribute effort reports
• Perform financial analysis and forecasting, both short-term and long-term, and prepare reports for Center leadership
• Work in partnership with the Administrative Finance Manager, Principal Investigators and the Project Manager to develop a strategic plan for program growth
• Collaborate with Administrative Manager(s) to guide and educate fellows and younger investigators in the MPEC through pre- and post-award grant processes
• Other duties as assigned when research policies change or workloads increase

Job Summary:

Works with Principal Investigators and Department Administrators to develop grant submissions, perform budget forecasting, monitor fund statements, resolve accounting issues, perform accounts payable/accounts receivable, process POs, and function as liaison to grantor agencies and subcontracting institutions. Provides guidance, resolves issues and helps navigate the research proposal and submission and application process.

Essential Functions:

• Processes and prepares research grant proposals, awards, and transactions, maintaining grant/contract records in compliance with institutional and research sponsors.
• Assists with budgets, justifications, and materials for financial reporting.
• Reviews proposals for compliance with sponsor and organizational guidelines; verify all sponsor requirements are met.
• Responsible for processing purchase orders, managing accounts receivable/accounts payable, and resolving accounting requests.
• Take ownership of managing an assigned portfolio of research departments and serve as the primary Pre-Award/Post-Award resource for department administrators and PIs.
• Monitors expenditures and assures budgetary compliance; verifies, identifies, and evaluates excessive charges; and gives advice on allowability of costs to be charged to grant.

Qualifications:

Education: Bachelor's Degree or advanced degree.

Experience: 2-5 years of related experience required

Experience with NIH grants preferred

Advanced Excel skills required

Knowledge, Skills and Abilities:

• Proficient in spreadsheets, databases, accounting, and other computer applications.
• Excellent verbal and written communication, interpersonal, and problem-solving skills.
• Good organization and coordination skills.
• Ability to work with large financial data sets with accuracy.
• Good working knowledge of research agency, sponsor, and organization funding guidelines and policies.
• Good negotiation skills.
• Ability to work independently.
• Ability to make good judgments and resolve problems.

Additional Job Details (if applicable):

Remote Type: Hybrid

Work Location: 100 Cambridge Street

Scheduled Weekly Hours: 40

Employee Type: Regular

Work Shift: Day (United States of America)

Pay Range: $63,648.00 - $90,750.40/Annual

Grade: 6

At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.

EEO Statement:

1200 The General Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran's Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

Mass General Brigham Competency Framework:

At Mass General Brigham, our competency framework defines what effective leadership "looks like" by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.