Front Desk Coordinator

Front Desk Coordinator

We are looking for a Front Desk Coordinator to join our team in Indianapolis, Indiana. In this contract to permanent position, you will play a vital role in ensuring the smooth operation of the front desk and related administrative tasks. This is a part-time opportunity requiring 20-30 hours per week, offering a dynamic and engaging work environment.

Responsibilities:

• Greet and assist visitors, ensuring a welcoming and detail oriented atmosphere.
• Manage incoming and outgoing mail, including sorting and organizing deliveries.
• Oversee the setup and cleanup of conference rooms to ensure readiness for meetings.
• Stock and maintain the break room with necessary supplies and refreshments.
• Handle phone calls efficiently using a multi-line switchboard system.
• Provide concierge services to support staff and guests as needed.
• Maintain cleanliness and organization of the front desk area.
• Assist with administrative tasks as assigned to support office operations.

Requirements:

• Proven experience in receptionist or front desk roles.
• Familiarity with operating multi-line phone systems.
• Strong organizational skills to manage mail and maintain supplies.
• Ability to handle multiple tasks and prioritize effectively.
• Excellent communication skills, both verbal and written.
• Detail-oriented approach and customer service-oriented attitude.
• Basic computer proficiency, including email and scheduling tools.
• Flexibility to work part-time hours, ranging from 20-30 hours per week.