Real Estate Assistant

Job Description

Are you organized, proactive, and thrive on keeping projects moving while providing concierge-level client service? Atria Real Estate is looking for a polished, proactive Real Estate Assistant to join our tight-knit, collaborative team of two lead agents. This is more than an assistant role-you'll have autonomy, ownership, and direct client interaction in a cozy, inspiring office environment (an ADU) that reflects our love for mid-century modern design.

Your Future Team

Atria Real Estate is the No. 1 Eichler home expert in Silicon Valley and ranks among the top 1% of agents in Santa Clara County. With over $750 million in sales, we're proud to be a leading team in Sunnyvale. We care deeply about our work, our team, and our clients, and about making an impact in our industry and local community. Combined with market expertise and a people-first mindset, we create an environment where positivity, hard work, and collaboration thrive.

Why You'll Love Working With Atria

• Autonomy & Impact: Take ownership of projects, systems, and workflows. Your ideas and improvements are valued and implemented as the real estate industry evolves.
• Client-Facing Role: Serve as a key resource for clients, title, escrow, and vendors-anticipating needs, problem-solving, and keeping every detail on track.
• Collaborative Team: Work closely with two lead agents in a polished, professional, and supportive environment.
• Inspiring Workday: Enjoy a cozy, well-appointed office surrounded by mid-century modern design, with strong systems already in place to help you succeed.

We Know You
You're organized, proactive, and confident-someone who thrives on keeping projects moving and making sure no detail slips through the cracks. You communicate clearly, especially in writing, and your even-tempered, solutions-oriented approach makes you a steady presence on the team. You enjoy supporting others, take pride in helping your team succeed, and bring a polished, upbeat energy that makes working with you a pleasure.

What You'll Do

Working from our polished and tranquil business office, you'll play a central role in supporting the team as we close 35-40 transactions a year, keeping everything running smoothly. With organized systems and processes already in place, you'll have the tools to stay on top of it all:

• Draft contracts and coordinate listings and transactions from start to finish
• Manage the team calendar and keep projects on track
• Coordinate photography, staging, and design projects
• Oversee pre-listing activities, marketing efforts, and open houses
• Serve as the main point of contact for clients, title, escrow, and lenders
• Deliver a seamless, concierge-level client experience
• As processes evolve, you'll make necessary revisions to the SOPs

How to Qualify

We're looking for an organized, polished, and confident team player with 3+ years of experience and an active real estate license (preferred) who has supported another agent or team and is ready to elevate their career. You're tech-savvy, know your strengths are in supporting others, and thrive when helping your team succeed-all while enjoying inspiring views of mid-century modern architecture.

Key Software

• Google Suite of Services
• Follow Up Boss and Active Pipe
• Side Platform
• Social Media Platforms
• Canva
• Real Estate Software: MLS, Dotloop, Zipforms, DocuSign, Dropbox
• MAC proficient

The Details

Salary: $80,000 - $120,000 in addition to a team performance bonus

Benefits: Paid vacation, holidays, and sick leave. Contribution toward medical benefits,
and 401(k) with employer contribution

Hours: Full-time, 40+ hrs, M-F (8-5) with some flexibility from time to time in the evenings and occasional weekends for emergencies.

Location: Sunnyvale, CA. You live within a 40-minute commute of Sunnyvale, CA. You have daily access to a personal vehicle that you can drive for work-related tasks. You have a driver's license and you carry insurance.

How to apply: We appreciate your enthusiasm, but no calls or emails, please! Please apply directly. If you seem like a good fit for the job, you'll hear from a recruiter at Pro R.E.A. Staffing with the next steps.

We are an equal opportunity employer and value diversity at our company. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
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