Construction Documentation Specialist - Public Works

Join the team that builds communities We’re seeking a proactive and highly organized Construction Documentation Specialist to join our Public Works team in Vancouver, WA.  In this critical role, you’ll support multiple Construction Managers by leading the construction documentation effort on local and state owned public works projects.  Typical documentation includes tracking RFI’s and submittals, Intent to pay prevailing wages, Affidavit of wages paid, DBE & apprentice goals, pay notes, field acceptance reports, progress meeting minutes, and monthly pay applications.

The ideal candidate is detail-oriented, customer service focused, and thrives in a fast-paced, multitasking environment.  We offer a comfortable and collaborative work environment.

We’re serious about our work – but we’re serious about fun, too.  If you're ready to make an impact and grow your career with a collaborative and mission-driven firm, we’d love to connect with you.

Key Responsibilities :

• Project Delivery : Learn MacKay Sposito’s construction management systems and standards.
• Partner with construction managers to ensure that all projects meet internal performance requirements in areas of documentation, communication, and quality control.   Ensure that Local Agency Guidelines (LAG) project documentation requirements are strictly adhered to on federally funded projects Maintain and update project documentation, including contracts, permits, submittals, RFIs, and change orders.

Organize and participate in project meetings, prepare agendas, and take meeting minutes.  Assist in managing necessary communications to clients, staff, and subconsultants with necessary project information.  Assist in the preparation and tracking of project proposals, scopes, schedules and budgets Support the preparation of project billing and invoicing.   Qualifications :