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Administrative Specialist | Professional and Administrative Support Services [DOE-PASS956961]
Administrative Specialist | Professional and Administrative Support Services [DOE-PASS956961]ProSidian Consulting • Boston, MA, US
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Administrative Specialist | Professional and Administrative Support Services [DOE-PASS956961]

Administrative Specialist | Professional and Administrative Support Services [DOE-PASS956961]

ProSidian Consulting • Boston, MA, US
2 days ago
Job type
  • Full-time
Job description

Administrative Specialist

ProSidian seeks an Administrative Specialist for professional and administrative support services. This role is on an exempt contract contingent basis, located in the United States across the Southeastern Region, supporting the Department of Energy (DOE), Office of Headquarters Procurement Services (MA-64), in collaboration with GSA. The position focuses on professional and administrative support for procurement and management services.

This is a contract contingent or contract W-2 (IRS-1099) position, with the possibility of conversion to a full-time ProSidian employed W-2 position.

Responsibilities and Duties :

  • Provide comprehensive administrative support, including managing correspondence, scheduling, and maintaining documentation procedures.
  • Prepare, proofread, and edit routine documents, letters, and correspondence.
  • Maintain and update calendars, schedule meetings, and coordinate travel arrangements.
  • Perform basic statistical and budgetary tasks, including data entry and spreadsheet preparation.
  • Manage office tracking systems for action items, controlled correspondence, and time / attendance records.
  • Operate office equipment (copiers, fax machines, phones) and ensure smooth day-to-day operations.
  • Deliver exceptional customer service, serving as the primary point of contact for general office inquiries.
  • Perform additional administrative and secretarial duties as assigned.

Qualifications :

  • 13 years of experience in administrative or office support roles, preferably in a professional or government setting.
  • High school diploma or equivalent is required.
  • Associate's or bachelor's degree in business administration, office management, or a related field is preferred.

    • Skills Required :

  • Administrative and secretarial skills, including proficiency in managing schedules, maintaining records, and coordinating office activities.
  • Experience preparing routine correspondence and handling time-sensitive tasks.
  • Familiarity with Microsoft Office Products (Word, Excel, PowerPoint, Publisher, & Adobe).

    • Competencies Required :

  • Excellent oral and written communication skills.
  • Problem-solving and critical thinking.
  • Strong interpersonal skills.
  • Leadership and adaptability.

    • Work Environment and Expectations :

  • Team Collaboration : Work closely with supervisors, team members, and external stakeholders to ensure seamless communication and operational efficiency.
  • Work Setting : Primarily office-based, with potential remote work opportunities depending on organizational policies.
  • Pace and Workload : Fast-paced environment requiring the ability to prioritize multiple tasks and meet tight deadlines.
  • Growth and Development Opportunities : Skill enhancement and career advancement opportunities.

    • Other Details :

  • Familiarity with government office procedures or experience in a similar environment.
  • Ability to operate standard office equipment and adapt to new tools or software as required.
  • Commitment to confidentiality and discretion when handling sensitive information.

    • Core Competencies :

  • Teamwork : Ability to foster teamwork collaboratively as a participant, and effectively as a team leader.
  • Leadership : Ability to guide and lead colleagues on projects and initiatives.
  • Business Acumen : Understanding and insight into how organizations perform, including business processes, data, systems, and people.
  • Communication : Ability to effectively communicate to stakeholders of all levels orally and in writing.
  • Motivation : Persistent in pursuit of quality and optimal client and company solutions.
  • Agility : Ability to quickly understand and transition between different projects, concepts, initiatives, or work streams.
  • Judgment : Exercises prudence and insight in decision-making process while mindful of other stakeholders and long-term ramifications.
  • Organization : Ability to manage projects and activity, and prioritize tasks.

    • Other Requirements :

  • Business Tools : Understanding and proficiency with business tools and technology, including Microsoft Office. The ideal candidate is advanced with Excel, Access, Outlook, PowerPoint, and Word, and proficient with Adobe Acrobat, data analytic tools, and Visio with the ability to quickly learn other tools as necessary.
  • Commitment : To work with smart, interesting people with diverse backgrounds to solve the biggest challenges across private, public, and social sectors.
  • Curiosity : The ideal candidate exhibits an inquisitive nature and the ability to question the status quo among a community of people they enjoy and teams that work well together.
  • Humility : Exhibits grace in success and failure while doing meaningful work where skills have impact and make a difference.
  • Willingness : To constantly learn, share, and grow and to view the world as their classroom.

    • Benefits and Highlights :

  • Competitive Compensation : Pay range begins in the competitive ranges with Group Health Benefits, Pre-tax Employee Benefits, and Performance Incentives.
  • Group Medical Health Insurance Benefits : ProSidian partners with BC / BS, to offer a range of medical plans, including high-deductible health plans or PPOs.
  • Group Dental Health Insurance Benefits : ProSidian dental carriers include Delta, Aetna, Guardian, and MetLife.
  • Group Vision Health Insurance Benefits : ProSidian offers high / low vision plans through Aetna and VSP.
  • 401(k) Retirement Savings Plan : 401(k) Retirement Savings Plans help you save for your retirement for eligible employees. A range of investment options are available with a personal financial planner to assist you. The Plan is a pre-tax Safe Harbor 401(k) Retirement Savings Plan with a company match.
  • Vacation and Paid Time-Off (PTO) Benefits : Eligible employees use PTO for vacation, a doctor's appointment, or any number of events in your life. Currently these benefits include Vacation / Sick days 2 weeks / 3 days | Holidays - 10 ProSidian and Government Days are given.
  • Pre-Tax Payment Programs : Pre-Tax Payment Programs currently exist in the form of a Premium Only Plan (POP). These Plans offer a full Flexible Spending Account (FSA) Plan and a tax benefit for eligible employees.
  • Purchasing Discounts & Savings Plans : We want you to achieve financial success. We offer a Purchasing Discounts & Savings Plan through The Corporate Perks Benefit Program. This provides special discounts for eligible employees on products and services you buy on a daily basis.
  • Security Clearance : Due to the nature of our consulting engagements, there are Security Clearance requirements for Engagement Teams handling sensitive Engagements in the Federal Marketplace. A Security Clearance is a valued asset in your professional portfolio and adds to your credentials.
  • ProSidian Employee & Contractor Referral Bonus Program : ProSidian Consulting will pay up to 5k for all referrals employed for 90 days for candidates submitted through our Referral Program.
  • Performance Incentives : Due to the nature of our consulting engagements, there are performance incentives associated with each new client that each employee works to pursue and support.
  • Flexible Spending Account : FSAs help you pay for eligible out-of-pocket health care and dependent day care expenses on a pre-tax basis. You determine your projected expenses for the Plan Year and then elect to set aside a portion of each paycheck into your FSA.
  • Supplemental Life / Accidental Death and Dismemberment Insurance : If you want extra protection for yourself and your eligible dependents, you have the option to elect supplemental life insurance. D&D covers death or dismemberment from an accident only.
  • Short- and Long-Term Disability Insurance : Disability insurance plans are designed to provide income protection while you recover from a disability.

    • ProSidian Consulting is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, sex, sexual

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